Executive Assistant

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Zantech is a dynamic Woman Owned Small Business focused on providing complex, mission‑focused solutions with a proven track record of outstanding customer performance and high employee satisfaction. We would love to talk with you regarding the next step in your career. Come join our team!

Zantech is looking for a talented Executive Assistant to contribute to the success of our upcoming Program Management Support project for an Onsite role based out of Milwaukee, Wisconsin
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The Executive Administrative Assistant will play a crucial role in providing Program and Administrative assistance to numerous operational, office and clerical duties in support of Law Enforcement Operations throughout the Great Lakes Region in the states of Illinois, Michigan, Ohio, Indiana, Minnesota, and Wisconsin.

• Provide executive and administrative support to regional director and leadership.
• Composing, typing, and entering information into the computer.
• Entering data from paper or electronic form into computer database and/or electronic spreadsheets.
• Preparing correspondence, documentation or mailing labels, copying data from one record to another and filing records accordingly.
• Receiving, sorting, distributing mail, separating documents, numbering forms and photocopying documents using a photocopier. Preparing outgoing mail for delivery to include overnight‑express services and use of online express mail services.
• Setting up meetings and conference calls.
• Attending meetings as requested; preparing and distributing agenda as needed; taking minutes/notes on meetings’ activities and distributing minutes to appropriate personnel; coordinating and distributing interoffice communications.
• Making travel arrangements or working with travel agencies to coordinate transportation and accommodations and/or off‑site meeting facilities. Responsible for completing critical‑incident travel arrangements for personnel. Supporting regional emergencies, taskings or projects as directed.
• Collecting and disseminating Government Owned Vehicle mileage and maintenance information on a monthly basis or as required.
• Assisting FPS and other contract personnel in the maintenance, purchase and dissemination of routine supplies.
• Acting as liaison between FPS field personnel and DHS helpdesk services in support of IT, telephone and other services. This will include the initiation, follow‑up, resolution and close‑out of trouble tickets or helpdesk requests.
• Maintaining, issuing, and controlling facility keys through issuance, hand receipt and inventory.
• Time‑keeping duties for their areas as it pertains to assisting, inputting, reviewing, maintaining all areas in payroll.
• Assisting RD/DRD with preparing, reviewing and editing executive correspondence from Regional HQ to HQ FPS, Management Directorate, Office of General Counsel, and Management Directorate Employee Labor Relations office.
• Monitoring HQ assigned tasking suspense items. Receiving and collating suspense responses from District Commanders and Branch Chiefs. Preparing suspense correspondence, reports, graphs and charts. Performing research.
• Assisting Regional Federal Freedom of Information Act representative in receiving, tracking and proper distribution of FOIA requests.
• Assisting with HR actions pertaining to employee assignments and hiring actions.
• Assisting with preparation, review and editing of space allocation request documents. Monitoring status of space allocation requests and approved projects through telephonic or email coordination with FPS HQ, regional GSA staff and Management Directorate staff.
• Assisting in the management of the RD/DRD daily calendars. Assisting in the development of PowerPoint presentations. Managing the executive conference room calendar.
• Demonstrating accurate spelling, typing and attention to detail. Must have ability to compile and organize reports and use conventional office equipment and associated supplies provided by the Government (desk, filing cabinets, telephone, facsimile, PC computer system, intercom system, photocopier, paper, pens, pencils, staples, etc.).