Project Administrator

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McCarthy Building Companies, Inc. is America’s premier, 100% employee‑owned commercial construction company. With offices nationwide, we specialize in a wide range of project types and collaborate with clients and industry partners from the earliest design stages, through construction, and beyond project completion.

Our reputation for tackling the toughest building challenges starts with our focus on developing high‑performing individuals and teams. We do this through award‑winning training programs, a best‑in‑class Total Rewards program, and a culture of inclusivity that aligns with our values:
Genuine. We, Not I. All In.

• We Live Our Core Values:
  We do whatever it takes to deliver on our promises with honesty and integrity in alignment with our Strategic Map.
• We Are Employee Owned:
  We are personally invested in building the things people need in our communities.
• We Feel Like A Family:
  We value human‑to‑human connections and help each other succeed.
• We Are Builders:
  We respect the work we do and everyone who helps make it happen.

The Project Administrator reports to the Project Manager and manages office support, accounting administration, and reporting essential for smooth project operation in a fast‑paced environment.

This role will be designated onsite to a construction project in the Greater Milwaukee area. Upon completion, relocation within the Central Region is required. Relocation incentives apply per company policy.

• Answer and direct incoming calls, taking messages as necessary.
• Maintain filing systems (including project directory, master file index, and subcontractor index) and office supplies/equipment.
• Distribute incoming mail to project staff/division offices and package/distribute outgoing mail.
• Assist project staff with closeout responsibilities, accounting and maintenance of cost reports, assembly of progress reports, and maintenance of the project management database.
• Set up vendor accounts for field office.
• Process weekly payroll and assemble monthly pay requests to owner and monthly billings from subcontractors.
• Produce manpower summary reports and process new hires.
• Track and maintain subcontractor and supplier records.

• 2+ years clerical/administrative experience, preferably in the construction industry.
• Payroll experience required.
• Excellent computer skills and proficiency with MS Office products (Word, Excel, PowerPoint, etc.).
• Ability to work in a fast‑paced office environment, multi‑task, meet critical deadlines with an eye for accuracy and attention to detail.
• Ability to work with all levels of project staff and organization.
• Previous construction experience preferred.
• Experience with CMiC and SharePoint a plus.
• Geographic mobility within the region preferred.

McCarthy is proud to be an equal‑opportunity employer, including disability and protected veteran status.

• Entry level

• Full‑time

• Administrative
• Industry: Construction

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