Administrative Coordinator

STS Technical Services is hiring an Administrative Coordinator in Milwaukee, Wisconsin.

This role serves as the first point of contact for employees, visitors and candidates while supporting day-to-day front desk operations and providing administrative assistance to the HR team.

The ideal candidate is organized, professional and comfortable balancing phone inquiries, visitor coordination, access requests and administrative responsibilities in a busy manufacturing environment.

The Administrative Coordinator will manage front desk operations while supporting HR with administrative tasks, meeting coordination, filing, data entry and document preparation.

Reporting to the HR Manager, this position plays an important role in creating a professional and welcoming experience for employees, visitors and candidates while helping keep daily site operations organized and efficient.

• Greet employees, visitors and candidates as they arrive
• Provide a professional and welcoming first point of contact
• Maintain accurate visitor sign-in and sign-out records
• Support site security and compliance requirements through accurate visitor documentation
• Maintain the appearance and general organization of the reception area throughout the day

• Answer and route incoming calls promptly and professionally
• Respond to general questions from employees, visitors and candidates
• Serve as a reliable point of contact for routine site-related inquiries
• Route complex or HR-specific questions to the appropriate team member

• Support employee and visitor badge requests
• Assist with building access coordination
• Coordinate incoming mail and deliveries
• Manage outgoing mail and shipments
• Help ensure deliveries and correspondence reach the appropriate recipients

• Support the HR Coordinator with administrative tasks
• Assist with HR and site-level meeting preparation
• Support event setup including room preparation and materials
• Assist with filing and document organization
• Complete data entry as needed
• Prepare documents in support of HR operations

• Previous experience in a front desk, receptionist or administrative support role
• Professional and friendly demeanor
• Ability to manage multiple phone lines
• Ability to handle in-person inquiries while managing other front desk responsibilities
• Strong organizational skills
• Strong attention to detail
• Ability to maintain accurate visitor logs and access records
• Ability to handle sensitive or confidential situations with discretion
• Proficiency with Microsoft Outlook
• Proficiency with Microsoft Word
• Proficiency with Microsoft Excel
• High school diploma
• Ability to work onsite full-time in a manufacturing environment

• Some college education

STS Technical Services is a Top 100 Staffing Firm that partners with leading aerospace, manufacturing, defense and industrial organizations across the United States. We connect skilled professionals with career opportunities where their experience can make an immediate impact.