Executive Assistant

Position:Executive Assistant Location: Milwaukee, WI
Job :249 # of Openings:1

The purpose of this position is to provide administrative support to the CFO and COO and Corporate Board Secretary. The Executive Assistant reports directly to the CFO, with a dotted line reporting relationship to the COO and Corporate Board Secretary. The Executive Assistant coordinates/assists with projects and tasks assigned by the CFO and COO in support of the Finance and Operations departments.

Together with the Corporate Board Secretary, he/she is tasked with the coordination of agendas, materials and accommodations for all Board of Directors meetings and events.

• Manages the CFO’s and COO’s calendar, travel, meetings, and expense reports.
• Serves as the primary liaison between the CFO and COO and internal/external stakeholders.
• Assists with the payment of departmental invoices and prepares actual vs. budget analyses.
• Attends Board and AFI Committee meetings and prepares agenda and meeting minutes.
• Coordinates Board and Committee meeting logistics and materials collection and posting of materials to the Board Portal.
• Manages and maintains the Board Portal.
• Assists with the preparation of recurring PowerPoint presentations.
• Manages AMEX corporate credit card program and Emburse expense reimbursement platform.
• Provides support for the Business Continuity Planning Committee

• Post-secondary degree or 5+ years of equivalent experience
• Excellent oral and written communication skills with high level of professionalism
• Self-starter with excellent teamwork skills and an innate sense of urgency
• Proficient in Microsoft Office and the ability to learn proprietary software
• Excellent communication and interpersonal skills with an awareness that the image of the Executive Offices may be based on interaction with this position.

• Approachability:
  Is easy to approach and talk to; spends the extra effort to put others at ease; can be warm, pleasant, and gracious; is sensitive to and patient with the interpersonal anxieties of others; builds rapport well; is a good listener; is an early knower, getting informal and incomplete information in time to do something about it.
• Composure:
  Is cool under pressure; does not become defensive or irritated when times are tough; is considered mature; can be counted on to hold things together during tough times; can handle stress; is not knocked off balance by the unexpected; doesn’t show frustration when resisted or blocked; is a settling influence in a crisis
• Organizational Agility:
  Knowledgeable about how organizations work; knows how to get things done both through formal channels and the informal network; understands the origin and reasoning behind key policies, practices, and procedures; understands the cultures of organizations.
• Priority Setting:
  Spends his/her time and the time of others on what is important; quickly zeros in on the critical few and puts the trivial aside; can quickly sense what will help or hinder accomplishing a goal; eliminates roadblocks; creates focus.

Our associates are Trusted Fraternal Life's most valued resource.

We offer competitive salaries, objectively based on salary surveys, and a comprehensive benefit package for full-time associates.

Thank you for your interest in Trusted Fraternal Life!

• Group life, health, vision & dental insurance
• Generous vacation & holidays
• Short & long-term disability coverage
• 401(K) plan with enhanced match
• Gainsharing bonuses
• Health savings account

• A health club or fitness equipment subsidy
• Rooftop open-air pool with locker facilities
• On-site fitness center
• Free on-site parking

* Varies by office location.

• Professional, caring, respectful, trusting,open, and fun work environment
• Opportunities for individual growth and creativity
• Business-casual atmosphere