Administrative Assistant II, Dental School, Dept. of General Dental Sciences Marquette University

Administrative Assistant II, Dental School, Dept. of General Dental Sciences

Posting Number:
Employment Status: Full Time
Job Family: Operations and Administrative Services

Position Overview

Be The Difference Begins with Great People.

Are you looking for a new opportunity where you can make the difference in the lives of students and faculty? We’re always looking for highly talented individuals to join our team – people who think big, care deeply, and believe in being the difference in their work and community.

We prioritize student success, access to education, and service in our work to educate well-rounded servant leaders who transform their fields, our society and the world. Our Catholic, Jesuit approach emphasizes student engagement with the world around them and formation of the heart and mind.

We believe in our mission:
The search for truth, the discovery and sharing of knowledge, the fostering of personal and professional excellence, the promotion of a life of faith, and the development of leadership expressed in service to others. These core values guide our relationships with our students, each other, and our community.

Marquette University offers a rich and competitive Total Rewards package including medical, dental, vision, 403(b) with up to 8% university match, generous time off package, and tuition benefits for employees, spouses, and dependents with no payback requirement! For more information, please view our Total Rewards guide
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This is your next opportunity to join an organization that invests in their employees’ career journey by diversifying their skills, deepening their expert knowledge, encouraging a healthy work-life balance, focusing on personal wellbeing, providing leadership training, and sustaining a culture of respect and inclusion.

The Administrative Assistant II, Dental School, Dept. of General Dental Sciences provides overall administrative support to the department chair, program directors, faculty and staff in the Department of General Dental Sciences.

Serves as administrative assistant to the Chair: manages the Chair’s calendar, travel, appointments, and meetings; prepares routine and confidential documents, correspondence, reports, and schedules; and serves as a primary point of contact between department leadership and faculty, students, and staff.

Manages faculty scheduling, including semester commitment schedules and daily and weekly clinic and Simulation Lab schedules. Controls clinic assignment scheduling, including determining sick-call replacements, using a partially automated workflow. Makes day-to-day assignment and coverage decisions independently, applying pre-determined metrics and a hierarchy approved by the Chair. Records faculty absences and assists the Chair with placement of new faculty.

Determines and maintains the structure for course documentation so that every course has a complete set of materials that can be used by someone assuming the course on short notice. Maintains course documentation in D2L, shared department folders, and manual file systems, coordinates printing of course materials with course directors, and provides administrative support for D2L, including training for faculty and staff.

Maintains tracking of student progress and clinical assessments, including ACE (Accredited Competency Exam) recording and remediation tracking, essential competency forms to and from students, and class information. Develops and maintains spreadsheets and collects outcomes data to support department functions.

Keeps and tracks department finances, including travel and meeting funds, through approval from and with oversight by the Chair. Tracks which faculty may use which funds each year to keep the system balanced…