Coordinator, Graduate School Administration Marquette University

Coordinator, Graduate School Administration

Posting Number:
Employment Status: Part Time
Job Family: Operations and Administrative Services

Be The Difference Begins with Great People.

Are you looking for a new opportunity where you can make the difference in the lives of students and faculty? We’re always looking for highly talented individuals to join our team – people who think big, care deeply, and believe in being the difference in their work and community.

We prioritize student success, access to education, and service in our work to educate well-rounded servant leaders who transform their fields, our society and the world. Our Catholic, Jesuit approach emphasizes student engagement with the world around them and formation of the heart and mind.

We believe in our mission:
The search for truth, the discovery and sharing of knowledge, the fostering of personal and professional excellence, the promotion of a life of faith, and the development of leadership expressed in service to others. These core values guide our relationships with our students, each other, and our community.

Marquette University offers a rich and competitive Total Rewards package including medical, dental, vision, 403(b) with up to 8% university match, generous time off package, and tuition benefits for employees, spouses, and dependents with no payback requirement!

For more information, please view our Total Rewards guide.

This Coordinator manages Graduate School content within the University Bulletin and Academic Advisement systems, ensuring accurate curriculum, program requirements, and policy updates. The position coordinates and tests system changes, communicates approved updates, and collaborates with campus partners, including representing the Graduate School at University Board of Graduate Studies (UBGS) meetings.

Additional responsibilities include supporting graduate assistant employment and awards, supervising student employees, and developing procedures to improve operational efficiency and consistency.

• Serve as the primary administrator and editor for all Graduate School pages and graduate-level course content in the University Bulletin, overseeing the annual review and management of 300-500 graduate-level courses. Collaborate with Directors of Graduate Study, Graduate School staff, the Office of the Registrar, and the Provost’s Office to coordinate, validate, and implement academic and policy updates through institutional approval workflows.
  
  Represent the Graduate School at University Board of Graduate Studies (UBGS) meetings to monitor and document curriculum, programmatic, and policy developments and coordinate the implementation of approved changes.
• Manage and maintain annual and ad hoc graduate program requirement updates within the Graduate School’s Academic Advisement (AA) tracking system, ensuring the accuracy and integrity of degree audit processes. Coordinate closely with the Office of the Registrar on system modifications, testing, and implementation of advising and curriculum updates.
• Coordinate and communicate ongoing University Bulletin and curriculum updates to Graduate School staff and campus partners in advance of publication to support recruitment efforts, marketing and web content updates, academic advising, and the integrity of student academic records.
• Assist in the development of new procedures and workflows to aid in the streamlining of operations process and office efficiencies related to the Bulletin, Academic Advisement, and other assignments. Create process documentation for operations staff including how-to guides.
• Provide administrative, operational, and data management support for the Graduate School Operations team including supervision…