Lakefront Festival of Art & Events Specialist

Description

Job: Full-Time, Exempt, Salaried, Non-Union

Reports To: Director of Business Development & Events

The Milwaukee Art Museum is a vibrant, welcoming destination where art, architecture, and community come together. As a cultural cornerstone of Milwaukee and a symbol of civic pride, the Museum connects people of all ages and backgrounds through inspiring exhibitions, engaging programs, and unforgettable experiences.

The Lakefront Festival of Art and Events Specialist supports the mission and goals of the Milwaukee Art Museum through the planning and execution of the Lakefront Festival of Art (LFOA) and other Museum events and initiatives.

A primary responsibility of this position is supporting the successful planning and execution of LFOA, the Museum’s annual signature event presented in collaboration with Friends of Art (FOA). The position serves as the Museum’s primary staff liaison to the FOA volunteer committees and plays a key role in coordinating the many stakeholders, timelines, and activities necessary for a successful annual festival.

This position also works as part of the Events Team to support the planning and execution of internal and external events. This position requires a highly organized, and collaborative individual who is exceptional at managing multiple priorities, working with museum staff, clients, and partners.

Regular evening and weekend work is required based on the Museum’s event calendar and LFOA planning and execution needs.

• Partner with the Director of Business Development & Events, the Museum’s Events Team, and the Friends of Art (FOA) in the planning and execution of the Lakefront Festival of Art
• Maintain the overall LFOA project plan and timeline, proactively monitoring progress
• Proactively identify LFOA needs, coordinate follow-up, and help ensure key milestones and deliverables are completed on schedule
• Serve as the Museum’s primary staff liaison to the LFOA volunteer committees, including coordinating monthly LFOA committee meetings (Feb - Jun) and annual kick-off and thank-you parties
• Coordinate ongoing communication among LFOA committees, museum staff, exhibiting artists, and other festival stakeholders to ensure priorities, responsibilities, timelines, and expectations are clearly understood by all parties
• Work with Friends of Art to integrate volunteer-led activities into the museum’s overall festival planning process
• Maintain planning documents, schedules, contact information, and other materials necessary for a successful LFOA
• Support coordination with internal museum departments, vendors, artists, sponsors, volunteers, and partners involved in LFOA
• Lead logistics and communications related to exhibiting artists, including artists applications and jurying
• Assist with all festival logistics, including event orders, floor plans, vendor coordination, schedules, set-up and breakdown, and all other planning needs
• Provide on-site support and coordination before, during and after LFOA, helping ensure a high quality experiences for artists, guests, volunteers, vendors and staff members
• Participate in post-event evaluation and reconciliation, documenting opportunities, and recommendations for future festivals
• Other duties as assigned

• Work collaboratively with the Event Planning Specialists and Director of Business Development & Events to support the planning and execution of Museum-hosted and external events
• Assist with event logistics and planning details for assigned events, including timelines, event orders, floor plans, vendor coordination, internal communication, and other operational needs
• Coordinate with internal departments,…