Event Coordinator, Field Events Management

Support a team of seasoned event professionals responsible for leading the planning and execution of high-profile field events. This role assists in developing event concepts, researching vendors, and coordinating site visits. In addition to helping the team stay organized in the execution of a large portfolio of events, this role supports the operational planning and on-site execution of large-scale conferences, meetings, and experiential events.

The role is intended for an early-career event professional with an interest in live events, creative planning, and delivering memorable attendee moments that reflect Northwestern Mutual’s brand standards and commitment to exceptional experiences.

• Support the Field Events Management team with the planning and coordination of events.
• Serve as the liaison between event managers and the Event Business Operations team, helping ensure timelines are met for registration, mobile app, event website, housing, and shipping.
• Coordinate site selection and pre-planning visits, including coordinating travel with internal teams, researching venues, coordinating appointments with venues and hotels, drafting trip agendas, and attending as needed.
• Oversee the team events calendar, project plans in the project management system, and event management inboxes.
• Respond quickly to attendee needs and support issue resolution during live events.
• Contribute to the creation of presentation decks and post-event analysis reporting.
• Shadow event managers during meetings with association and business partner leads.
• Assist the team in developing event concepts by contributing ideas for creative food and beverage moments, networking environments, and attendee engagement opportunities.
• Research and identify vendors and venues to create a preferred vendor list.
• Assist with vendor outreach, proposal comparisons, and coordination of vendor deliverables.
• Work with internal teams and vendors to source branded items that align with event themes and brand guidelines.
• Assist with organizing, staging, and distributing swag, recognition experiences, and materials during events.
• Travel to event locations throughout the United States to assist with event setup, execution, and teardown.
• Maintain event documentation, including run-of-show schedules and event setup diagrams.
• Help deliver welcoming and seamless attendee experiences through thoughtful hospitality and attention to detail, serving as a resource for attendees, vendors, and internal stakeholders during events.
• Support budget tracking and vendor payments.

• Bachelor’s degree in event management, hospitality, business, marketing, or a related field preferred.
• 1-3 years of experience in events, hospitality, conferences, or marketing activations.
• Strong organizational and project coordination skills.
• Excellent communication and interpersonal skills.
• Familiarity with event management platforms such as Cvent, project management software, Microsoft Office Suite, and AI productivity tools preferred.
• Ability to coordinate multiple tasks and maintain strong attention to detail.
• Ability to travel domestically up to 30–50% to support events across the United States.
• Flexibility to work evenings and weekends during event execution periods.
• Ability to lift up to 30 pounds while assisting with event setup, execution, and breakdown on-site.

• Databases & Data Platforms
• Advanced Data Interpretation
• Advanced Adaptive Communication
• Advanced Engineering Expertise & Practices
• Advanced Talent Development & Planning
• Advanced Coaching & Mentoring
• Expert Product Roadmap
• Advanced #LI-Hybrid

• Pay Range
  - Start: $56,640.00
• Pay Range
  - End: $84,960.00
• Geographic Specific Pay Structure:
• Structure…