Contract Administrator

Job Category:
Legal Degree Level: High School Graduate

Recognized by Newsweek in 2024 and 2025 as one of America’s Greatest Workplaces for Diversity. Make Lives Better Including Your Own. If you want to work in an environment where you can become your best possible self, join us! You’ll earn more than a paycheck; you can find opportunities to grow your career through professional development, as well as ongoing programs catered to your overall health and wellness.

Full suite of health insurance, life insurance and retirement plans are available and vary by employment status. Part and Full Time Benefits Eligibility

• Medical, Dental, Vision insurance
• 401(k)
• Associate assistance program
• Employee discounts
• Referral program
• Early access to earned wages for hourly associates (outside of CA)
• Optional voluntary benefits including  protection and pet insurance

• Paid Time Off
• Paid holidays
• Company provided life insurance
• Adoption benefit
• Disability (short and long term)
• Flexible Spending Accounts
• Health Savings Account
• Optional life and dependent life insurance
• Optional voluntary benefits including accident, critical illness and hospital indemnity Insurance, and legal plan
• Tuition reimbursement

Base pay in range will be determined by applicant’s skills and experience. Role is also eligible for team based bonus opportunities. Temporary associates are not benefits eligible but may participate in the company’s 401(k) program. Veterans, transitioning active duty military personnel, and military spouses are encouraged to apply. To support our associates in their journey to become a U.S. citizen, Brookdale offers to advance fees for naturalization (Form N-400) application costs, up to $725, less applicable taxes and withholding, for qualified associates who have been with us for at least a year.

The application window is anticipated to close within 30 days of the date of the posting.

Processes and oversees the financial and quality assurance aspects of Capital Asset major projects ensuring compliance with company policies, legal requirements, and industry standards. This role also includes tracking and monitoring Loan Closing and Refinancing lender required asset repairs, working and resolving Capital Asset invoices in exception, and assisting Risk Management with processing invoices related to property loss claims. Reviews all Capital Asset major project requests and audits project request documentation to meet company document and bid requirements.

Maintains comprehensive records and secures necessary approvals.

• Receives requests, obtains estimates, updates records, initiates paperwork and follows up on request for approval of work not previously covered in the contract.
• Reviews and approves all major project related draw/invoice requests ensuring company required documentation is provided per draw request and does not exceed budget of the project contracts.
• Tracks and reports any pending documentation needs on major project requests and invoice draws to identify delays, and what is required to move the project forward. Ensures timely and accurate documentation of approvals and modifications.
• Receives lender required asset repairs as it relates to Loan Closings or Refinancing agreements signed with Treasury Team. Obtains required Property Condition Reports or Loan Closing exhibits listing deferred maintenance items required.
• Prepares, monitors, and tracks asset repair requirement reports, coordinates with Asset Regional Teams for repair completion dates and costs.
• Collects and verifies proof of repair completion to ensure lender required documentation is met. Coordinates with Treasury Team to communicate completion of repair or submits extension to loan request if needed.
• Monitors, reviews, and resolves Capital Asset invoices that fail system-designed exception tolerances, monitoring pending receipts and ensuring all discrepancies are resolved in accordance with company policies and procedures for timely invoice payments.
• Partners with Accounts Payable and Procurement in the monitoring focus on large National Vendor accounts in order to mitigate risk of service…