HR Coordinator

Current Employees:
If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Position Title:

HR Coordinator Job Category:

University Staff

Employment Type:

Regular Job Profile:

HR Coordinator

Job Duties:

School/College/Division Description Employees at UWM in the Department of Human Resources work in an innovative, collaborative, and casual-work environment with flexible work/life balance schedules. If you are a motivated, results-oriented individual who wants to make a real difference with our team, community, and the campus, we encourage you to apply!

Job Description The University of Wisconsin–Milwaukee (UWM) is seeking a detail‑oriented, service‑driven HR Coordinator to join our HR Shared Services team. This role is ideal for someone who enjoys working with data, supporting employees, and contributing to a collaborative and mission‑focused HR environment.

As an HR Coordinator, you will work closely with HR Business Partners to support the daily operations of the Human Resources function. You will play a key role in ensuring data accuracy, supporting recruitment processes, and serving as a primary point of contact for onboarding and employee inquiries. This position requires strong attention to detail, excellent communication skills, and a commitment to providing high‑quality service to employees across campus.

Key

Job Responsibilities:

Contract Administration and Workday (45%)Support the HRBP in coordinating new, continuing, and revised contracts.

Serve as the primary point of contact for pre‑employment and onboarding information for new employees, including collecting and validating identity documents and ensuring timely entry and credentialing (I‑9, E‑Verify, CBC).Review contracts for accuracy and compliance with UWM and UWS policies; assist with tracking contract end dates and coordinating extensions or required documentation.

Introduce new employees to Employee Self‑Service (Workday) and required compliance modules as part of onboarding.

Maintain responsibility for entering person, position, job, tenure, profile (e.g., degree and sabbatical), and additional pay data into Workday.

Assist with generating and managing reports related to contract end dates, salary validation, audits, and other HR reporting needs.

Process personnel action requests (e.g., FTE changes, department updates, compensation adjustments, classification changes).Monitor assigned reports and implement necessary corrections or updates (e.g., missing demographic information, error reports, position of trust status).Employment Support (45%)Collaborate with the HRBP, HR Specialist, and other offices on matters such as immigration status, salary changes, overloads, and other HR procedures.

Maintain personnel files in accordance with applicable guidelines.

Coordinate recruitment processes:

- Create and maintain Workday job postings
- Ensure compliance with Federal, UWS, and UWM retention guidelines for search materials
- Troubleshoot issues and maintain recruitment documentation
- Update and maintain applicant statuses in Workday
- Provide recruitment support to the HRBP or HR as needed

Assist with employee offboarding and direct inquiries to appropriate parties when necessary.

Compliance & HR ‑ Related Support (10%)Run system reports based on operational needs and cyclical events (e.g., budget cycle reviews, payroll processes).Participate in special projects that support the strategic plan and objectives of the HR function imum QualificationsA minimum of one year of experience working in a business office or administrative support role Experience utilizing Microsoft Office products (e.g., Teams, Word, Excel)
Experience working with data management, data…