Administration and Membership Manager, ISEV

Overview

JOB TITLE: Administration and Membership Manager

CLIENT ASSOCIATION(S): International Society for Extracellular Vesicles, ISEV
POSITION

REPORTS TO:

Executive Director
DIRECT REPORTS: None
EMPLOYEE STATUS: Exempt, Full-time (Minimum of 37.5 hours/week)
ROLE TYPE/LEVEL: Mid-Level, Non-Supervisory

The International Society for Extracellular Vesicles (ISEV) is a global scientific society committed to advancing extracellular vesicle research, education, and clinical application. With members around the world, ISEV provides premier meetings, journals, and educational offerings.

The Administration and Membership Manager is responsible for the general management of ISEV membership and daily administrative duties. This position works closely with the Executive Director in managing client projects and programs and implementing activities that further ISEV’s objectives. Liaises with various committees as assigned to provide assistance and support. Works closely with other staff in all areas of client activities, and implements specific projects as determined.

• Manage ISEV membership processes, including membership applications, annual dues, recruitment, maintaining membership database changes and management, report creation, website updates, etc.;
• Handle ISEV membership renewal process, including development of membership renewal campaigns;
• Administer ISEV’s association management system, ensuring accuracy and suggesting improvements;
• Facilitate ISEV board elections in accordance with Society Bylaws, with oversight from Executive Director;
• Manage mail, shipments and physical records;
• Serve as primary liaison for third-party member benefit providers;
• Serve as staff liaison to ISEV Education Committee, collaborating with committee chair on education strategy, arranging webinars, arranging committee meetings, taking minutes, and providing regular updates to committee chair;
• Serve as staff liaison for ISEV Task Forces, Special Interest Groups, Student Network on Extracellular Vesicles (SNEV), distributing meeting agendas and materials, and recording meeting minutes;
• Provide financial administrative assistance, such as deposits/cash sheets, check requests, drafting and distributing staff memos, coding and submitting invoices to be paid, receipts, refunds, reimbursements, posting batches, etc.
• Ensure correct allocation of incoming and outgoing payments, with monthly reconciliation;
• Assist ISEV Meetings Manager with deployment of annual meeting abstract procedures;
• Other duties as assigned.

Excellent organizational and communication skills; team player; ability to prioritize varied assignments and handle multiple projects; proficiency in Word and PowerPoint; knowledge of Excel, Association Management System(s) and Outlook.

Bachelor’s degree.

Approximately 3-4 weeks per year. Some weekend and evening work may be required.

This is a full-time position located in our office in downtown Milwaukee, WI and a minimum of two days onsite in the office (including Wednesday as an all-staff-in-office day) are a requirement of the role.

Minimal lifting required – usually at meetings or while exhibiting. Ability to move quickly within meeting facilities.

Some early morning, evening and weekend work may be required to meet client needs.