Secretary III​/Administrative Secretary - Pediatrics

NYU Langone Hospital—Long Island is a 591-bed university-affiliated medical center, which offers sophisticated diagnostic and therapeutic care in virtually every specialty and subspecialty of medicine and surgery. We are a major regional healthcare resource with a deep commitment to medical education and research, offering a full complement of inpatient and outpatient services. At NYU Langone Health, equity and inclusion are fundamental values.

We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

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We have an exciting opportunity to join our team as a Secretary III/Administrative Secretary
- Pediatrics
- Mineola.

In this role, the successful candidate performs secretarial and administrative duties to maintain and support the department. Duties include compiling information, preparing reports, maintaining department accounts; coordinates department activities of a project or program; prepares and processes correspondence, agendas, general papers; prepares purchasing and timekeeping information. Coordinates department computing and software resources. Assists with the organization, maintenance, and flow of information throughout the department.

Serves as a liaison with other departments and staff.

• Performs other duties as assigned
• Performs a wide variety of varied, complex, sensitive, highly responsible, and confidential office
• Interacts with staff members to update project documentation as necessary. Creates and maintains various databases. Compiles, prepares and enters into a computer from various sources, including accounting, statistical and related documents, creates and maintains computer based tracking information and reports including assigned database, records and list; creates standard statistical spreadsheets; inputs corrections and updates.
• Maintains calendar of activities, coordinates and arranges special events for assigned staff; screens and answers phones; coordinates activities and meetings with other departments andor outside agencies; coordinates arrangements and sets up meeting rooms; notifies participants; prepares andor assembles meeting materials. May take minutes.
• Creates and maintains accurate and up-to-date electronic and hard copy files, records and logs for files. Develops, prepares and monitors various log, accounts, and files for current and accurate information including manual and computer logs other specialized or technical documents processed. Organizes and maintains office and specialized files in accordance with the WUH s records management program.
• Attends to a variety of office administrative details such as ordering supplies, arranging for equipment repair, transmitting information, and keeping reference materials up to date. Distributes information, handles incoming and outgoing mail packages and other special shipments.
• Coordinates project or program, department computing and software resources, which may include a web page.
• administrative, secretarial, advanced clerical, and programmatic support functions in support of assigned department; relieves department head of administrative work and providing assistance in resolving operational and administrative problems. Assists in the compilation of reports.

To qualify you must have a High School or the Equivalent required. Minimum three (3) years of related experience in a secretarial role required. Strong communication (both oral and written), multitasking, detail oriented, organizational, customer service, and interpersonal skills. Proficient in Microsoft Office ( Excel, Word, and Outlook ). Knowledge of office procedures.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Langone Hospital—Long Island provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for…