Account Specialist Academic Programs

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Job Title:

Account Specialist – ) – Academic Programs and

Requisition r: 103809 Close Date: No established closing date; open until filled Organizational Unit: Academic Programs ) Site:
Davis Center (0001) FTE: 1.0 FTE; 40 hours/week; 52 Weeks; this is based on full-time equivalency with 1.0 being full time Union: AFSCME(29)

Functional Area:

Clerical Salary Range: $28.21 – $35.48 Benefits:
Dental insurance | Health insurance | Vision insurance | Paid time off | HSA & FSA | Retirement plan Resume and Cover Letter are mandatory to apply for any position.

Under general supervision, performs detailed clerical accounting duties for an assigned department; maintains complex financial and technical accounting records, forecasts and tracks expenditures, assists with budget management, and provides technical accounting assistance to Department Director.

Bargaining Unit: AFSCME l Grade: A14 l Starting Salary*: $28.21per hour l FLSA Status:
Non-Exempt
* The salary range for this position is provided by the listed bargaining unit’s collective bargaining agreement; actual pay may be based on selected candidates’ experience and internal contractual procedures.

ESSENTIAL FUNCTIONS — Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours.

Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:

• Performs specialized accounting functions for assigned department; performs duties within scope of authority and training, and in compliance with MPS policies and quality standards; duties may vary according to job assignment.
• Maintains specialized budget, accounting and technical transaction databases; develops reports, trend analyses and forecasts as directed.
• Oversees specialized accounting functions for area of assignment; monitors and reviews data, identifies anomalies and exceptions, develops recommendations, and resolves technical issues.
• Conducts special research and analysis projects; summarizes data and generates reports to assist managers in decision-making.
• Performs confidential and complex clerical accounting tasks, including monitoring budgets and expenditures, balancing accounts, processing purchase orders and payments, maintaining position control, grant fund accounting, reconciling bank statements, journal entries and corrections, processing employee timesheets and payroll information.
• Maintains detailed accounting and bookkeeping records and filing systems; verifies data and enters into computer systems; codes documents, processes transactions, and updates accounts.
• Provides technical support for Department staff on budget, purchasing, and other financial issues.
• Posts accounting/bookkeeping transactions to computer ledgers; performs clerical accounting activities, including accounts payable & receivable, revenue, purchasing, and payroll.
• Reviews source documents for compliance with rules and regulations; determines proper handling of accounting and technical transactions within designated limits; reviews and validates data.
• Checks documents for validity and accuracy of information; performs mathematical calculations; records, files and distributes related paperwork and documents; reports discrepancies.
• Provides customer services; responds to requests for information, and attempts to resolve them by researching files and records within the scope of authority; updates, retrieves and releases information according to procedures; refers matters requiring policy interpretation to supervisor for resolution.
• Cross-trains in all budget and accounting duties; trains Department staff.
• Supports the relationship between…