Accounts Payable Supervisor

Accounts Payable Supervisor

The Accounts Payable Supervisor oversees the day-to-day accounts payable function, ensuring accurate and timely invoice processing and vendor payments in an industrial or manufacturing-oriented environment. This role manages invoice approvals, payment workflows, vendor reconciliations, and issue resolution while partnering closely with procurement, operations, and finance teams to improve processes and support strategic decision-making. The AP Supervisor also supports month-end and year-end close activities, cash flow forecasting, reporting, and audit requests, while maintaining strong internal controls and best practices.

In addition, this position leads, mentors, and develops a small accounts payable team, fostering a collaborative and high-performing culture within a high-growth, transformation-focused organization.

Responsibilities:

• Oversee the day-to-day accounts payable process to ensure accurate and timely invoice processing and vendor payments.
• Manage invoice approvals, payment workflows, and payment runs in alignment with internal policies and controls.
• Perform and review vendor reconciliations to maintain accurate vendor accounts and resolve discrepancies promptly.
• Handle and resolve accounts payable issues, including invoice disputes, payment inquiries, and vendor concerns.
• Partner with procurement, operations, and finance teams to resolve discrepancies related to purchase orders, receipts, and invoices.
• Collaborate with cross-functional teams to improve accounts payable processes, enhance efficiency, and support continuous improvement initiatives.
• Support month-end and year-end close activities, including accruals, reconciliations, and preparation of supporting documentation.
• Assist with cash flow forecasting by providing accurate and timely information on payment timing and obligations.
• Prepare and support accounts payable-related reporting for internal stakeholders and leadership.
• Respond to and support financial audit requests related to accounts payable, internal controls, and documentation.
• Ensure compliance with company policies, internal controls, and established best practices in all accounts payable activities.
• Implement and maintain three-way matching processes, including purchase orders, goods receipts, and invoices.
• Oversee payment processing related to purchase orders and non-PO invoices, ensuring accuracy and adherence to terms.
• Lead, mentor, and develop a team of 23 AP Specialists, providing coaching, guidance, and performance feedback.
• Foster a collaborative, high-performing team environment focused on accuracy, accountability, and continuous improvement.
• Leverage intermediate Microsoft Excel skills, including pivot tables, lookups, filtering, and data reconciliation, to analyze and reconcile data.
• Support the adoption and use of ERP and AP automation systems, contributing to process innovation and transformation.
• Contribute to strategic decisions by providing insights and recommendations based on accounts payable data and trends.
• Champion process improvements and automation initiatives to drive efficiency and scalability in a high-growth environment.

Essential

Skills:

• At least 5 years of hands-on accounts payable experience.
• A minimum of 1 year of leadership or supervisory experience overseeing accounts payable or similar finance functions.
• Strong knowledge of accounts payable processes, including invoice processing, vendor payments, and vendor account management.
• Experience working with three-way matching, including purchase orders, receipts, and invoices.
• Experience with purchase order-based payment processing and vendor reconciliation.
• Background in industrial or manufacturing environments, or the ability to quickly adapt to these settings.
• Intermediate Microsoft Excel skills, including pivot tables, VLOOKUP or similar lookup functions, filtering, and data reconciliation.
• Experience supporting month-end close activities, including accruals and reconciliations.
• Experience supporting financial audits, including preparation of documentation and responses to auditor inquiries.
• Demonstrated ability to lead, mentor, and develop team members in a collaborative environment.
• Strong attention to detail and accuracy in processing financial transactions.
• Ability to collaborate effectively with procurement, operations, and finance teams.
• Strong problem-solving skills with the ability to resolve invoice and vendor issues efficiently.
• Ability to work effectively in a dynamic, high-growth environment…