Office and Accounting Coordinator
Listed on 2026-10-11
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Accounting
Bookkeeper/ Accounting Clerk, Accounts Receivable/ Collections, Accounting Assistant, Office Administrator/ Coordinator -
Administrative/Clerical
Bookkeeper/ Accounting Clerk, Office Administrator/ Coordinator
Our client, a growing professional services organization, is seeking an organized, personable, and detail-oriented Office & Accounting Coordinator to join its team.
This is a hands-on role combining day-to-day office coordination with bookkeeping and accounting responsibilities. The ideal candidate enjoys keeping an office running smoothly, supporting a team, and taking ownership of financial details.
Hands-on accrual accounting experience and Quick Books Online proficiency are required.
Responsibilities- Coordinate day-to-day office operations and ensure the office is organized, stocked, and running smoothly
- Greet visitors and communicate professionally with clients, vendors, and team members
- Coordinate meetings, lunches, office activities, and occasional company events
- Maintain organized files and assist with general administrative needs
- Manage accounts payable and accounts receivable
- Process invoices, payments, reimbursements, and credit card transactions
- Perform bank and credit card reconciliations
- Assist with bi-weekly payroll processing
- Maintain accurate financial records in Quick Books Online
- Assist with cash-flow tracking and monthly financial reporting
- Maintain schedules for deferred revenue, prepaid expenses, and other accrual-related items
- Assist with budgeting, 1099 preparation, and other accounting-related responsibilities
- Provide administrative and financial support to company leadership
- Hands-on accrual accounting experience required
- Experience with accounts payable and accounts receivable
- 3+ years of office coordination, office management, bookkeeping, accounting support, or related experience
- Proficiency with Microsoft Office, including Outlook and Excel
- Strong organizational skills and attention to detail
- Professional and comfortable interacting with clients and vendors
- Strong communication, initiative, and follow-through
- Ability to work independently and manage multiple priorities
- Bachelor's degree in accounting, finance, business, or a related field
- Payroll and/or ADP experience
- Experience working in a small or family-owned business
Salary up to $68,000, depending on experience.
Benefits include health insurance, paid holidays, paid time off, retirement plan eligibility, and employer-paid leave-related insurance benefits.
This is a full-time, in-office position. A job offer is contingent upon successful completion of a background check.
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