Executive Administrator

Apogee Enterprises Inc.
** Position Summary
** This position is a high-performing Executive Administrator; organized, confident, excellent communicator, and problem solver who can proactively support the objectives and activities of the Chief Executive Officer (CEO). Primarily provides administrative support to the Chief Executive Officer/President and the Board of Directors.  Also supports the Chief Financial Officer (CFO), and other executives as assigned. Serves as corporate liaison for key executives;

interface with internal and external inquiries to the office of the CEO and CFO and oversees the smooth day-to-day function of the corporate office.
** Responsibilities
* *** Support for the CEO office, including Board of Directors
*** Focus on support of the CEO’s day-to-day needs, efficiently and confidentially handling business requirements
* Partner with CEO to anticipate needs, exercise judgement, and understand business functions
* Support the CEO, Board of Directors, Executive Committee, Business Segments, and the company in a professional, strategic, and knowledgeable manner
* Maintain the CEO's calendar; carefully manage and tactfully handle necessary changes
* Arrange for small and large meetings for the CEO, coordinate spaces, food, materials, and other needs
* Make all necessary travel arrangements
* Coordinate and manage annual corporate calendar per the designated operating rhythm in liaison with Finance and Investor Relations
* Generate, compose, prepare, and distribute CEO correspondence and reports
* Screen CEO phone calls and handle as appropriate
* Support CEO with community service commitments and responsibilities
* Process Director reimbursement of expenses
* Interface closely with Directors; facilitate arrangements for meetings, arrange travel, transportation and rooms, as needed
* Coordinate interviews for Director candidates and high-level executive candidates; arrange travel
** Support for other assigned executives
*** Provide day-to-day support of other assigned executives, including the CFO
* Assist the CFO with calendar and needs; carefully manage and tactfully handle necessary changes
* Make all necessary travel arrangements and prepare expense reports
* Arrange for small and large meetings for the CFO and finance team, coordinate spaces, food, materials, and other needs
** Corporate Office
*** Oversee the smooth day-to-day function of the corporate office, ensuring a well-organized, efficient, and professional work environment
* Primary point of contact with the building management for needs, repairs, requests for the office
* Responsible for office furniture and décor, manages vendors providing these services
* Provide oversight of office supplies, equipment and monitor inventory and budget for office expenditures
* Manage and oversee event planning for the corporate office
* Foster a positive, inclusive, and collaborative office culture
* Other duties as assigned
** Experience & Skills
**** Experience
* ** Bachelor’s degree in Business Administration, Management, or related field is desired
* Minimum of 15 years administrative or executive support experience with increased responsibility, with at least 5 years supporting C-Suite or senior executives.
** Required Skills
*** Unquestionable confidentiality, integrity, and judgement are key aspects of this role
* Strong administrative, organizational, problem solving, time management, leadership skills, and the ability to multi-task and prioritize required
* Skilled communicator with exceptional skills in oral and written communication
* Professional, friendly demeanor, flexibility with work assignments, and the ability to be a team player with co-workers in the corporate office as well as those in the business segments
* Capable of quickly gaining working knowledge of the Company, the Board of Directors, and the business segments within Apogee Enterprises, Inc.
* Intermediate to advanced skills utilizing Microsoft Office Suite
* Strong knowledge and skills utilizing web conferencing and video conferencing applications
* Demonstrated track record of improving processes
* Prefer previous leadership experience

Some travel may be expected for business, board, or investor meetings (5-10%)
** Salary Range:** $85,000-$120,000
** Our Benefits
** We care about and invest in our employees. We are proud to offer a comprehensive benefits package designed to support their well-being and foster professional development. Here is a glimpse of what you can look forward to if you join our team.
* Competitive Benefits Package for employees and their dependents (Medical, Dental, Vision, Life, Disability)
* Incentive Plans
* 401(k) with employer contribution and match
* Employee Stock Purchase Plan with employer match
* Paid Time Off (Vacation and Sick Time)
* Paid Holidays
* Tuition Reimbursement Program
* Employee Assistance Program (EAP)
* Wellness Program
* Training and Career Progression Apogee and our brands are an Equal Opportunity Employer.
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