Administrative Assistant

JOB DESCRIPTION

Overview Provides administrative support to a department or individual. Duties may include word processing, filing, faxing, answering phones, receiving and directing visitors, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail, compiling and assembling information, creating and modifying reports, and composing basic correspondence. May work on special projects. Must be able to multi-task and prioritize. Strong organizational skills are essential.

Strong communication skills over the phone, via email, and in person are required. Ability to handle routine situations with minimal direction regarding tasks to be performed. Ability to work under deadline pressure and ability to work independently required. Experience with MS Office required.

• Word processing, filing, faxing, answering phones, receiving and directing visitors, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies, sorting/distributing mail, compiling and assembling information, creating and modifying reports, and composing basic correspondence.
• May work on special projects.
• Multi-task and prioritize; strong organizational and communication skills required.
• Handle routine situations with minimal direction; work under deadline pressure and independently.
• Experience with MS Office required.

• Proficiency in Microsoft Outlook and Microsoft Office Suite.
• Experience with SAP, UKG, or Workday is a plus but not required.
• Strong calendar management and meeting scheduling skills.

• Non-technical skills:
  Detail-oriented, self-starter, multitasking ability, meeting deadlines, team player, able to work independently.
• Ideal candidate background:
  At least 7+ years of administrative experience, preferably at an Admin Level 3 or equivalent.
• Nice to have:
  Experience with SAP, UKG, or Workday; prior experience supporting training-related functions.