Executive Administrative Assistant

Executive Administrative Assistant – Allied National Services

Allied National Services has an exciting career opportunity for a reliable Executive Administrative Assistant. The ideal candidate is a self‑starter, thrives in a high‑growth environment, has excellent communication and organizational skills, and is passionate about people. This position works in a collaborative team environment. It is a full‑time, non‑exempt role with a schedule of Monday‑Friday, 9:00 AM‑5:30 PM.

• Provide overall general administrative support
• Maintain files and records in accordance with legal requirements and company policies and procedures
• Directly assist Directors & Upper Management with various administrative tasks and projects
• Respond to mail, phone calls, or emails requesting support
• Create and prepare basic data reports and scorecards using Excel and the system
• Assist with answering department‑related inquiries regarding policies, procedures, and benefits programs
• Build relationships with key partners, both internally and externally
• Assist with the development of presentations for senior leadership, including presentation materials such as data analysis and key results
• Support the Allied team with all training programs, attendance tracking, preparation for new hire classes, scheduling training classes, updating the training portal, and maintaining training documents
• Identify opportunities for improving productivity and efficiency
• Participate in special projects and taskforces, as assigned

• Maintains strict confidentiality
• Demonstrates integrity
• Relishes accountability
• Plans and organizes
• Strong problem‑solving ability
• Builds trusted relationships
• Promotes teamwork
• Sets and drives priorities
• Demonstrates technological savvy
• Writes effectively
• Tailors interpersonal approach
• Excellent verbal communication ability
• Attention to detail
• Able to work under pressure

• Undergraduate degree and/or minimum of two to three years providing office services in a corporate environment
• Extensive computer skills in Microsoft Word, Excel, PowerPoint, and Outlook
• Strong communication skills with a focus on asking questions and listening to understand
• Excellent time‑management, organization, and prioritization skills
• Process‑oriented with a desire to follow processes to ensure accuracy and compliance

Allied National Services is a proud EOE. All qualified applicants, regardless of race, color, religion, sex, sexual orientation, gender identity and/or expression, marital/partnership/civil union status, family or parental status, national origin, disability, military/veteran status, or any other factor, are encouraged to apply and will receive equal consideration based on merit, qualifications, and business need.