Executive Administrative​/Personal Assistant

Executive Administrative/Personal Assistant

Job Title:

Executive Administrative & Personal Assistant

Location:

Allied National Services Corporate Office

Schedule:

Full‑Time | Monday – Friday | 9:00 AM – 5:30 PM (subject to change)

Employment Type:

Non‑Exempt

Allied National Services is seeking a highly organized, proactive, and dependable executive administrative and personal assistant to support our senior leadership team. This dual‑role position requires a professional who excels in corporate administrative functions and personal assistant duties, helping executives stay focused, organized, and productive in a fast‑paced, high‑growth environment.

• Provide comprehensive administrative support to Directors and upper management, including calendar management, scheduling meetings, coordinating appointments and travel arrangements.
• Prepare, edit, and format reports, presentations, and correspondence.
• Assist in organizing executive‑level meetings, including agenda preparation, note‑taking, and follow‑up.
• Maintain digital and physical filing systems in accordance with legal and company requirements.
• Prepare data reports and scorecards using Excel and internal systems.
• Support cross‑functional teams on special projects, events, and company initiatives.
• Respond to phone calls, e‑mails, and mail inquiries in a timely and professional manner.
• Handle sensitive company information with the highest level of confidentiality.

• Assist executives with occasional personal tasks, appointments, and errands as needed.
• Coordinate personal travel, reservations, and special event planning.
• Maintain reminders and task lists to help executives manage both personal and professional obligations.

• Assist with onboarding and training coordination, including scheduling classes and maintaining training materials.
• Track attendance and participation in training programs.
• Update and manage content on the internal training portal.

• Identify opportunities to improve systems, processes, and workflows.
• Provide administrative support for department‑wide communications, HR inquiries, and policy guidance.
• Build and maintain strong relationships with internal teams and external partners.

• Maintains strict confidentiality and exercises sound judgment.
• Excellent verbal and written communication skills.
• Highly organized with strong attention to detail.
• Self‑motivated and proactive with the ability to work independently.
• Ability to manage multiple priorities under pressure.
• Strong interpersonal skills with the ability to build trust and rapport.
• Technologically savvy; quick to learn new systems and tools.
• Team player who collaborates well across departments.

• Bachelor's degree preferred, or 2–3+ years of experience in a corporate administrative or executive assistant role.
• Prior experience supporting senior leadership or C‑level executives strongly preferred.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent time management and organizational skills.
• Process‑oriented mindset with a commitment to accuracy and compliance.
• Flexible and adaptable to shifting priorities and business needs.

Allied National Services is a proud EOE. All qualified applicants, regardless of race, color, religion, sex, sexual orientation, gender identity and/or expression, marital/partnership/civil union status, family or parental status, national origin, disability, military/veteran status, or any other factor, are encouraged to apply and will receive equal consideration based on merit, qualifications, and business need.