Executive Office and Admin Spec Minneapolis, MN

Executive Office and Administrative Specialist (Finance Analyst
2) – University of Minnesota

Location:

Minneapolis, MN (University District area)

Job Code: 1885

Employee Class: AFSCME Unit 6 – Clerical

This Executive Office and Administrative Specialist (1885) will provide overall administrative support to the Neurosurgery Administrative Office and is responsible for financials/purchasing in the Department. The incumbent will work closely with the administrative team.

Office/Admin Support – 90%

• Assist faculty in calendar management, development of presentation materials.
• Assist with department searches and assist with development, planning and execution of annual lectures.
• Manage 3–5 faculty academic and clinical/call responsibilities.
• Provide clerical and technical office support to a team of Neurosurgery faculty.
• Develop electronic documents, brochures, program fliers, posters, reports, and correspondence.
• Maintain and develop Google documents and department databases.
• Work with department administration to recommend standard department office equipment.
• Provide orientation and training to student employees and process departmental mass mailings.
• Administrate Department of Neurosurgery EFS activities.
• Operate and maintain general office equipment; consult with IT as appropriate.
• Order, maintain and manage office supplies for the department.
• Participate in trainings, professional staff development, and conferences.
• Maintain confidentiality.
• Complete other duties as delegated or assigned.
• Commit to working with a diverse population.

Departmental Project and Communications Support – 10%

• Assist with developing communications for upcoming events and announcements.
• Collect, distribute, and post print materials for departmental gatherings and special events, etc.
• Perform additional project work as needed.

Salary: $21.84 to $26.50 per hour (DOQ)

Position will be on campus during orientation; a hybrid work schedule will be considered following orientation.

All required qualifications must be included in the application materials.

Required Qualifications:

• High School Degree and four (4) years of related office/administrative support experience (training or additional education may substitute for some of the years).
• Ability to prioritize and manage deadlines while handling walk‑in traffic, phone lines, and e‑mail.
• High level of proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Google Suite.
• Experience analyzing and interpreting reports and/or statistical analysis.
• Fiscal planning, tracking, and transaction processing experience.
• Manages workload independently and as part of a team, following through on assignments.
• Demonstrated initiative, self‑direction, and proactive problem solving.
• Excellent interpersonal oral and written communication skills.
• Good organizational skills and close attention to detail.

Job Type: Full‑time

Pay: $21.84 – $26.50 per hour

Expected hours: 40 per week

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

• 8 hour shift
• Monday to Friday

• Minneapolis, MN 55455 – Relocate before starting work (Required)

In person