Department Administrator

2 days ago Be among the first 25 applicants

Hourly pay: $25.00 - $28.00

• Provide service to employees and external customers, vendors and visitors.
• Answer phone calls through Teams Voice system and greet visitors.
• Update announcements and distribute general information.
• Open, sort and distribute the incoming mail daily. Prepare outgoing mail.
• Order and maintain office supply inventory and hospitality supplies.
• Coordinate arrangements for customer meetings including refreshments and catering.
• Update and maintain department pages on the company intranet.
• Assist with other general office tasks as needed.

• Administer training assignments, curricula, and due dates in the company LMS; coordinate enrollments, track completions, and generate compliance reports.
• Coordinate and administer competency evaluations in the LMS in partnership with department leaders (Project Management, Engineering, and Quality); maintain training matrices and certification records.
• Manage PTO, expenses, and payroll.
• Coordinate new employee onboarding and safety training; manage related records.
• Assist employees with benefits questions and elections.
• Update employee records and maintain employee files.
• Compile and report HR metrics.
• Manage recruiting process for select roles.
• Contribute to EHS‑related events and documentation.
• Assist with other HR tasks as needed.

• Process PO and non‑PO A/P invoices.
• Assist in processing employee expense reports.
• If problems, research follow‑through and resolve vendor issues.
• File approved invoices in A/P, maintain files.
• Send monthly statement and ACH communications.
• Assist with A/R when assigned (invoicing, collections, etc.).
• Assist with other accounting tasks as needed.

• Coordinate meetings, maintain shared calendars, and support documentation routing among teams.
• Maintain shared documentation repositories (e.g., templates, trackers, dashboards) for team visibility and continuity.
• Facilitate intake and routing of departmental requests; elevate issues to appropriate leaders as needed.

• Detail Oriented
  :
  Capable of carrying out a given task with all details necessary to get the task done well.

Equal Opportunity Employer
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