Operations & Client Coordinator

Base pay range

$24.00/hr - $34.00/hr

Full-Time | In-Office | Minneapolis | Bloomington Area

Are you the kind of person who connects the dots
, keeps things moving, and quietly prevents chaos before anyone else even sees it coming? Do you love people and supporting their experience?

Do you enjoy juggling priorities, improving systems, and being the person others rely on to make things actually happen
?

If so, keep reading.

We’re looking for an Office Coordinator / Operations & Client Coordinator to help run the heartbeat of our growing painting business.

This is not a traditional “admin” role.

You’ll work directly with the owner and alongside project managers and estimators to coordinate schedules, clients, teams, and internal projects. Your job is to own the flow
—from first client contact to project close-out—and to help the business run smoother, smarter, and more predictably.

• Coordinating project start dates and keeping schedules accurate
• Managing sales-to-production handoffs so nothing falls through the cracks
• Spotting breakdowns in process and helping improve systems
• Keeping multiple moving parts aligned without constant reminders

• Answering inbound calls and emails with professionalism and confidence
• Qualifying new client inquiries
• Scheduling and confirming sales appointments
• Following up on estimates and leads (consistently)
• Sending invoices when jobs are complete
• Coordinating job costing and flagging errors
• Sending review requests and client follow-ups
• Supporting clean, accurate project wrap-ups
• Scheduling employees and subcontractors
• Monitoring timecards and flagging discrepancies
• Supporting onboarding and recruiting coordination
• Helping with team events and internal initiatives
• Helping implement the marketing plan (with tracking and follow-through)
• Coordinating newsletters, email promotions, and Google reviews
• Assisting with SOP documentation and internal organization

• Loves being the glue that holds things together
• Is highly organized and detail‑oriented
• Enjoys solving problems instead of reacting to them
• Communicates clearly and confidently
• Thrives in a fast‑paced, growing environment
• Takes pride in accountability and follow‑through

• Quality is the baseline
• Accountability — own it
• Promptness — time is respected
• Gratitude — we appreciate people and opportunity

• You’ll have real ownership
  , not busywork
• You’ll work closely with leadership and see the impact of your work
• You’ll help shape systems—not just follow them
• You’ll be part of a respectful, values‑driven team

Please submit:

• Your resume

We’re intentional about hiring. If you love coordination, accountability, and making things run better—we want to meet you.

• Entry level

• Full‑time

• Administrative
• Construction (Industry)