Office and Grants Program Coordinator

The Organization: Mortenson Family Foundation builds partnerships to strengthen community-centered approaches that advance equity, opportunity, and sustainable systems.

Over the last two decades, the Foundation has consistently grown in charitable assets and now provides over $6 million in grants annually. Areas of greatest interest for the Foundation’s giving include:

• Increasing the standard of living for youth and families living in poverty in developing countries.
• Protecting, conserving and restoring biodiversity and habitat in Minnesota’s watersheds, in order to improve water quality; and
• Expanding opportunities for youth and families living in poverty in the Twin Cities by supporting equitable access to academic and social development opportunities and systems.

The Foundation believes that how the work gets done is as important as what work gets done. The Foundation expresses its values of community, service, family, integrity, responsibility, and humility by:

• Growing strong relationships
• Striving for lasting change
• Understanding root causes
• Challenging systemic injustice and inequality
• Learning and reflecting
• Creating and innovating

To learn more about the Foundation, please visit (Use the "Apply for this Job" box below)..

The Office and Grants Program Coordinator is responsible for day-to-day office operations and provides general administrative support to the team. They work closely with Community Relationship Officers across three grant portfolios on data entry, report preparation, record-, and meeting support. They are the first face welcoming visitors to our office, and the logistical mastermind behind our in-person meetings and events. This is a new, full-time, hybrid role that requires 80% of time to be spent in our Minneapolis office.

Primary Responsibilities include, but are not limited to:

• Welcome visitors to the office and act as main point of contact for general inquiries
• Coordinate logistics for in-person meetings and events
• Serve as point of contact for IT services contractor and run tech set up for hybrid meetings
• Inventory and order office supplies and snacks
• Oversee meeting room reservations and staff calendar
• Collaborate with office suitemates on facility operations
• Sort and distribute incoming mail; prepare outgoing mail and shipments
• Provide logistical support for team travel

• Maintain grants database and produce insightful reports and data analyses
• Maintain paper filing systems
• Respond to questions regarding the online grant management platform/database and provide technical support to grantees
• Assist in preparing and distributing materials for committee and board meetings, including taking meeting minutes if requested
• Collaborate with team to design reports, graphs, and infographics
• Support team in collecting and synthesizing data from convenings, grantmaking processes, and partner reports to present to the board and external partners

• Cultural competency and prior experience with diverse stakeholder groups
• Passion for making positive, lasting change in community, and interest in the Foundation’s areas of work
• Excellent interpersonal skills, including experience building relationships and working collaboratively on a team
• Commitment to maintaining confidentiality and professionalism in handling sensitive information
• Attention to detail and ability to produce work with a high level of accuracy
• Strong organizational skills, flexibility and adaptability
• Ability to synthesize and communicate information in narrative and visual form
• Proficiency in MS Word and Excel with capability to create charts and graphs
• Experience using Foundant, Board Vantage, Word Press, Canva or design software, Mail Chimp, Survey Money, Google Forms or other survey tools
• Strong aptitude for learning new and/or specialized software programs
• Minimum of three years of successful experience in database management and administrative support
• Previous nonprofit experience preferred

Pay range for the full-time position is $55,000-$65,000 based on experience. Mortenson Family Foundation offers a comprehensive benefits plan including medical, dental, vision insurance; matches team member retirement contributions up to 4%; and paid time off.

To apply:

Qualified and interested candidates should send cover letter and resume to  Candidates submitting information by January 23, 2026 will receive priority consideration.