Executive Assistant to CEO

Kraus-Anderson offers an opportunity to make an immediate impact with an industry leader! Our Company

For more than a century, Kraus-Anderson has been transforming the American landscape.

Founded in 1897 and privately owned and managed by the Engelsma family for more than 70 years, KA is consistently ranked by Engineering News Record among the top 50 general contractors in the United States. Our base of operations in Minnesota is supplemented with regional offices, extending our capabilities coast to coast.

We take a highly collaborative approach to our work. We work closely with owners, architects and the entire planning team well before ground is broken; providing cost analyses, scheduling information, and value engineering services to ensure that our client can make informed decisions leading to a timely finish of the highest quality and the best value.

The Executive Assistant (EA) to the Chief Executive Officer (CEO) provides high-level strategic, administrative, and operational support to enable the CEO to lead effectively across a complex, multi-entity organization. This role requires exceptional judgment, professionalism, and discretion, with the ability to anticipate needs, manage priorities, and represent the office of the CEO with poise. The EA serves as a trusted partner, connector, and integrator for the CEO, ensuring seamless coordination of priorities across construction, real estate, and insurance operations.

• Act as a strategic partner to the CEO by managing priorities, ensuring follow-through, and creating structure around decisions, commitments, and communications.
• Maintain the CEO’s complex calendar with proactive attention to sequencing, deadlines, and shifting business needs.
• Prepare the CEO for all meetings by coordinating agendas, briefing materials, decks, background research, and talking points.
• Manage confidential information with a high level of discretion and act as a reliable sounding board on sensitive matters.
• Serve as a primary point of contact between the CEO and internal/external stakeholders, ensuring timely, professional communication.

• Support board and ownership meetings including scheduling, agenda development, drafting minutes, and preparing consolidated materials.
• Coordinate closely with family members who participate in governance and strategic decision-making.
• Partner with executive leaders to gather updates, align on priorities, and ensure the CEO is well-positioned to make decisions.

• Drive cross-functional coordination on behalf of the CEO, ensuring projects and commitments remain on track.
• Track action items across construction, real estate, and insurance entities and follow up with leaders to ensure progress.
• Support preparation and follow-through for quarterly leadership meetings, annual planning, and strategic reviews.
• Assist with special projects including acquisition diligence, community and philanthropic initiatives, and key client or vendor relationships.

• Draft and edit emails, announcements, presentations, and executive communications on behalf of the CEO.
• Build strong, trusted relationships with employees across all levels and serve as an extension of the CEO’s leadership presence.
• Manages the CEO’s incoming email, telephonic and other correspondence and determines appropriate course of action, referral or response.
• Serve as a collaborative ambassador and informal leader within KA’s administrative assistant community, fostering a culture of excellence, engagement, and shared best practices across the enterprise.
• Serve as a cultural ambassador and uphold KA’s core values.

• Manage travel planning for the CEO across multiple entities and markets, including construction jobsite and office visits, real estate portfolio tours, and industry events.
• Process expense reports, invoices, and related documentation accurately and in a timely manner.
• Oversee record-keeping and maintain organized systems for contracts, documents, and…