Executive Assistant

• Salary Range: Starting range $61,776 - $71,052.80 /year (Where an applicant may fall on the salary range will vary based on a variety of factors, including but not limited to experience & education)
• Retirement: 401(K) with Company Match, Profit Sharing
• Time Off: Generous PTO, Holiday Pay, Floating Holiday
• Disability Coverage: Short & Long-Term Disability
• Paid Leave and Disability : Two Weeks Paid Parental Leave
• Performance Incentive: Discretionary Bonus Based on Company, Department, and Individual Goals

• Perform complex and confidential functions for Chief Operations Officer including:
• Accurately maintain calendars and communicate any changes in a timely manner.
• Coordinate meetings and conferences including meeting invitations, confirmations, food, AV needs, agendas, handouts, and preparing the meeting room as necessary.
• Take accurate and complete meeting minutes and distribute them to the appropriate individuals.
• Gather information and prepare reports required for business decisions.
• Prepare accurate letters, memos, PowerPoint presentations and other correspondence.
• Proofread for accurate spelling, grammar and layout. Is responsible for accuracy of final information.
• Open mail, respond to requests for information, draft written responses or replies by phone or e-mail when necessary.
• Answer telephone for manager when the manager is unavailable. Take messages or respond to routine requests. Redirects phone calls as appropriate.
• Assist members of the management team with projects and assumes project‑management responsibility where appropriate.
• Maintain familiarity with office operations and able to fill in where necessary, serve as back up and as support for Administrative team.
• Acts as a resource to employees for consultation on compliance issues.
• Oversight and management of the Employee Appreciation program working with the Chief Operations Officer and vendors to execute quarterly gifting.
• Complete all projects accurately within deadlines set by manager.
• Respect and maintain confidential information regarding customers, co‑workers and organizational business.
• Any and all other duties as assigned.

Essential Functions:In order to perform this job successfully, an individual must be able to perform each essential function satisfactorily and regular attendance is required. The responsibilities listed below are representative of the primary essential functions required; additional duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High School Diploma or GED required.
• Associate’s degree or greater is preferred. 5+ years of Administrative Assistant experience is preferred.

Qualification Requirements:The qualifications listed below are representative of the knowledge, skills, and/or abilities required to perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Microsoft Office applications (advanced)
• Technology

• Strong interpersonal skills and self direction
• Critical thinking
• Organization and time management

• Multitask and be detail oriented
• Anticipate scheduling and administrative needs
• Problem solve, prioritize and meet deadlines
• Communicate effectively verbally and in writing
• Communicate effectively with internal and external customers at all level.
• Work independently as well as in a team environment
• Type proficiently and accurately

Physical Requirements:The physical requirements described here are representative of the physical demands required by an employee to successfully perform the essential functions of…