Meeting And Event Coordinator Intern

The Meeting and Event Coordinator Intern will support the planning and execution of Leading Age Minnesota’s largest signature event, the Institute & Expo, which hosts approximately 3,000 attendees over two days at the River Centre in St. Paul. This internship offers hands‑on experience in event logistics, coordination, and on‑site support. Key responsibilities include assisting with preevent planning, setup on February 9, 2027, and supporting the in‑person event on February 10–11, 2027, as well as the virtual event dates of March 2–4, 2027.

This is an excellent opportunity for someone interested in gaining real‑world experience in large‑scale event coordination.

$17.02 per hour, based on knowledge, skills, and experience. Approximately 20-25 hours a week (Monday through Friday between 8 a.m. and 5 p.m.), flexible. This position is not eligible for benefits. Must be able to work in the office at least one day a week on a Tuesday, Wednesday, or Thursday.

Leading Age Minnesota is a network of mission-driven organizations serving older adults in all the places they call home. Leading Age Minnesota serves as a catalyst, working alongside members, caregivers, advocates, and consumers to collectively shape the future of aging
services and ensure older adults in every community live with dignity, meaning, and purpose. Together with over 55,000 caregivers, our 1,400+ members provide quality, compassionate care to 53,000 older adults every day in independent senior housing, assisted living, in‑home care, adult day services, and skilled nursing settings.

To perform this job successfully, an individual must be able to perform the following satisfactorily; other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Collect and enter speaker bios, handouts, and audiovisual requirements for 100+ concurrent sessions.
• Download and organize speaker documents from the designated upload site.
• Review speaker handouts using a checklist and document findings in a tracking sheet.
• Process and enter event registrations; most will be submitted online by users.
• Prepare onsite materials including reports, room signage, and content for the event app.
• Respond to registration and event-related inquiries from members and exhibitors via phone and email.
• Assist with setup, management, and live facilitation of virtual sessions via Zoom and the Learning Management System.
• Support the Vice President of Events, Education, and Experiences, Director of Education, Online Learning Specialist, and Events and Education Coordinator with conference logistics.
• Provide onsite support during the Institute event (February 9–11, 2027).
• Support virtual sessions during the Virtual Institute (March 2–4, 2027).
• Maintain organized systems, processes, and schedules for the Institute.
• Perform other Institute related duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education/
  
  Experience:
  
  Associate degree or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience.
• Language Ability:
  Read and comprehend simple instructions, short correspondence, and memos. Write simple correspondence. Effectively present information in one‑on‑one and small group situations to customers,…