Office Management Administrative Assistant

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 115,000 colleagues serve people in more than 160 countries.

JOB DESCRIPTION:

Our nutrition business develops science-based nutrition products for people of all ages, from helping babies and children grow, to keeping adult bodies strong and active. Millions of people around the world count on our leading brands – including Similac®, Pedia Sure®, Pedialyte®, Ensure® and Glucerna®– to help get the nutrients they need to live their healthiest life.

About Abbott:
Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology.

Working at Abbott:
At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:

• Career development with an international company where you can grow the career you dream of.
• Free medical coverage for employees via the Health Investment Plan (HIP) PPO
• An excellent retirement savings plan with high employer contribution
• Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.
• A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity:

Our Abbott Nutrition Retail Sales Office located in Minneapolis, MN currently has an opportunity for an Administrative Assistant. This full‑time position sits onsite in our downtown Minneapolis office on Nicollet Mall.

The Administrative Assistant serves as the primary coordinator for day-to-day office operations, ensuring a well‑organized, efficient, and welcoming workplace environment. This role focuses heavily on office management responsibilities, including office supply procurement, vendor coordination, staff meeting and lunch planning, office maintenance, and employee support. The position also provides general administrative assistance to office personnel and helps manage office-related communications and logistics.

Serve as the primary point of contact for office operations and day-to-day workplace needs. Manage inventory and ordering of office supplies, kitchen supplies, and other workplace resources to ensure adequate stock levels. Coordinate staff lunches, team meetings, office celebrations, and employee engagement events, including ordering food, managing logistics, and vendor communication. Partner with building management and vendors regarding office maintenance requests, facility updates, parking coordination, and workplace services.

Welcome visitors and support overall office hospitality needs. Coordinate conference room scheduling, meeting preparations, and audiovisual setup as needed. Organize and maintain digital and physical filing systems, ensuring easy access to Teams and SharePoint resources. Support new employee office setup and onboarding activities, including workspace preparation and coordination of office resources. Process purchase requests and follow corporate purchasing and requisition procedures.

Maintain departmental files and records in compliance with corporate and government regulations. Assist with creating,…