Sr. Administrative Assistant

Description

We are looking for an experienced Sr. Administrative Assistant to provide high-level support to leadership within a professional environment in Minneapolis, Minnesota. This Long-term Contract position calls for someone who can keep executive operations running smoothly through strong organization, sound judgment, and effective communication. The ideal candidate will manage shifting priorities, improve day-to-day administrative processes, and use modern digital tools, including approved AI solutions, to increase efficiency and consistency.

Responsibilities:

- Deliver dedicated administrative support to directors by aligning daily assistance with each leader's schedule, preferences, and business objectives.

- Oversee complex calendars, resolve scheduling conflicts, and coordinate meetings, presentations, conference calls, and other business activities to keep priorities on track.

- Arrange approved travel plans, including transportation, lodging, and detailed itineraries, while ensuring all logistics are handled accurately.

- Prepare expense submissions promptly and accurately by gathering receipts, clarifying business purpose, and confirming required accounting details.

- Create, edit, and organize detailed documents such as correspondence, reports, presentations, agendas, and team communications.

- Support effective meetings by preparing materials in advance, capturing notes, tracking action items, and following up on key decisions and commitments.

- Maintain confidential files, shared resources, distribution lists, calendars, and administrative systems with a high level of discretion and accuracy.

- Use approved AI and Microsoft 365 tools to streamline documentation, meeting preparation, recurring reporting, and communication workflows.

- Help develop reusable templates, prompts, checklists, knowledge resources, and process improvements using supported platforms such as SharePoint, Forms, and Power Automate.

- Build productive relationships with internal and external contacts while contributing to projects, events, and recurring team initiatives.

Requirements - Proven experience providing senior-level administrative support to directors or other leadership roles in a fast-paced business setting.

- Strong ability to manage complex calendars, coordinate meetings, and handle multiple competing priorities with minimal supervision.

- Experience arranging domestic business travel and processing expense reports with a high degree of accuracy.

- Excellent written and verbal communication skills, including the ability to draft effective business correspondence and presentation materials.

- Proficiency with Microsoft Office applications, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.

- Familiarity with Microsoft Copilot or other approved AI tools used to improve productivity, communication, and administrative workflows.

- Demonstrated ability to handle confidential information with discretion, professionalism, and sound judgment.

- Strong organizational skills and attention to detail, with the ability to maintain records, resources, and follow-up items effectively. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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