Administrative Assistant Minneapolis, MN | Robert Half

Administrative Assistant

We are looking for a highly organized Administrative Assistant to support a commercial real estate firm. This fully onsite opportunity is a Long-term Contract position that begins with an initial three-month engagement and has the potential to continue on an open-ended basis. The role is ideal for someone who works independently, communicates clearly, and takes pride in producing accurate, high-quality administrative work in a fast-paced office setting.

Responsibilities:

• Prepare and assemble proposal materials by organizing property information, images, and supporting notes into client-facing documents with strong attention to detail.
• Draft, format, and refine Word and Excel files to ensure business documents are clear, accurate, and presentation-ready.
• Review written materials carefully to catch errors, improve consistency, and maintain a high standard of detail.
• Monitor and reconcile expense and mileage records for leadership, keeping information current and well documented.
• Maintain office supply levels and coordinate purchasing so the workplace remains stocked and operational.
• Build and update spreadsheets that track financial information and other key administrative records.
• Handle online purchasing activity, including placing orders and managing returns as needed.
• Provide general administrative and office support for daily operations while working closely with leadership in an onsite environment.