Office Services Clerk

Greenberg Traurig (GT), a global law firm with offices 15 countries around the world, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our team as an Office Services Clerk located in our Minneapolis office.

This role will be based in our Minneapolis office, on an in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the Minneapolis Business Director.

The Office Services Clerk will perform various general office tasks essential to the day-to-day business operations in a fast-paced, professional environment. The ideal candidate will have excellent organizational skills and a professional demeanor. Candidate should also be flexible to work overtime as needed.

• Assists with facilities setup and equipment support; takes inventory of such equipment and copiers
• Performs office services tasks including internal mail delivery, arranging for messenger services, processing incoming and outgoing mail, faxing, handling large print, scan and/or copy orders
• Orders catering, assists with setup for all meetings and events
• Monitors office supplies and orders new stationery, furniture, appliances, and electronics as required
• Performs receptionist duties, as backup
• Assists attorneys, paralegals, and legal support staff with litigation preparation, including assembling and organizing binders, preparing and maintaining exhibits, performing quality-control reviews of documents and materials, copying and scanning, organizing large document sets, and ensuring materials are complete, accurate, properly labeled, and ready for hearings, depositions, trials, and other proceedings
• Manage physical files and offsite records storage, including organizing, filing, retrieving, tracking, boxing and coordinating the transfer of records
• Maintains high degree of professionalism and confidentiality
• Assists with other department activities as needed, such as processing invoices and expenses, and performs additional duties and responsibilities as assigned

• Attention to detail and ability to multi-task in a fast-paced, high pressure, deadline-oriented environment while achieving business goals and objectives
• Ability to take initiative and use good judgment; work effectively with all levels of the office
• Must have strong verbal communication skills and ability to convey information clearly
• Must be willing and able to effectively work in and adapt to a changing environment
• Ability to understand internal and external client needs and provide excellent service to meet or exceed client expectations

• High School Diploma;
  College Degree in Hospitality Management is a plus
• Two to four years' experience in a law firm or professional services environment
• Experience working with network and local printers, scanners, advanced copiers and other hardware peripherals

• Exceptional computer skills with the ability to learn new software applications quickly.
• Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as Adobe Acrobat, document management and other office technologies.
• Understanding of AI capabilities, limitations, and responsible use in a professional environment.
• Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality.

• While performing the duties of this job, the employee…