Administrative Assistant - Law Division

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U.S. Bancorp is seeking an experienced administrative assistant to handle duties within the corporate law area of its in-house legal team. We are looking for an individual who can work independently but collaboratively in a fast-paced and collegial team environment and effectively coordinate activities across multiple stakeholders and priorities.

• General administrative support for a large team of litigation and legal process professionals.
• Coordinate activities and workflows across multiple litigation matters to ensure deadlines, action items, and deliverables are completed in a timely manner.
• Provide calendar management, including scheduling meetings and coordinating logistics among attorneys and cross-functional teams.
• Coordinate travel and manage expense reimbursement.
• Process invoices, request legal settlement checks, and submit wire transfers.
• Partner with attorneys and business partners to prepare presentations and reports.
• Track deadlines, milestones, action items, and reporting requirements related to litigation and legal process activities.
• Manage litigation and project files, including electronic and physical records, ensuring information is organized and readily accessible.
• Maintain litigation databases and matter-management systems, ensuring accuracy, completeness, and timely updates.
• In conjunction with administrative assistant team, manage incoming and outgoing mail.
• Manage legal invoice processing and support matter-related expense tracking.
• Handle highly confidential information and documents with exceptional discretion, judgement, and professionalism.
• Prepare, review, and organize correspondence, records, reports, and other legal and administrative documentation.
• Anticipate needs, identify issues, proactively follow up on open items, and help drive work to completion.
• Leverage technology and productivity tools to improve efficiency, communication, and workflow management.
• Maintain and organize departmental resources, procedures, and reference materials to promote consistency and knowledge sharing.
• Support department initiatives and special projects as assigned.
• Perform a broad variety of administrative, operational, and project-support activities as assigned.

• High school diploma or equivalent.
• Typically five or more years of experience in administrative and support staff activities.

• Candidate must have excellent organizational skills, attention to detail, and provide complex and highly confidential support services under minimal supervision.
• Must have a demonstrated ability to interface effectively with all levels of the organization.
• Must display excellent follow-through on projects and assignments requiring coordination among multiple stakeholders, ensuring tasks, deliverables, and deadlines are tracked through completion.
• Must be a team player, prioritize well, meet deadlines, and handle multiple high-priority tasks concurrently.
• Must have excellent judgement, tact, and diplomacy in dealing with internal and external customers to independently handle a wide variety of situations and conflicts that are non-routine.

• Organization & Planning – Demonstrated…