GME Admin Professional

Description JOB DETAILS Department:
Residents GMEFTE: 1.00 (80 hours per pay period)
Workdays:
Monday - Friday Shift(s):
Days Shift Length: 8 hours

Location:

In-Person Other:
Cardiology, and Critical Care Fellowship Programs Purpose of this position:
The GME Administrative Professional is responsible for the day-to-day activities of the HHS-Sponsored accredited programs (ACGME, CODA, and CPME). Works with the GME Administrative Professional Senior and/or Program Director (PD) to maintain the educational quality of the training program and supporting work. Functions as a liaison between the PD, residents, fellows, faculty, Graduate Medical Education (GME) Office, participating sites, Employee Occupational Health and Wellness and other hospital departments.  

This position may also include the day-to-day coordination of the medical student activity.

RESPONSIBILITIES Program Administration Reports to the Program Director and serves as a member of the program team, participating in high level meetings (PEC, CCC, GMEC, GMECPC, etc.) when requested by PC Sr. and/or PDTrack and implement resident/fellow quality improvement initiatives May attend national conferences to gather information, collaborate with other programs, serve on committees, and submit abstracts and give presentations when accepted

Schedules complex meetings: create agendas, prepare documents, coordinate calendars, facilitate logistics, and take minutes as assigned

May serve on national committees as appropriate

Ongoing Resident/Fellow Management Track/monitor key resident/fellow data/activities in RMSFacilitate resident/fellow expectations, actions, compliance

This may include investigating, coaching and resolution as needed

Complete trainee verifications, current and past Maintain and Monitor Accreditation Requirements Collect, research, enter, and track all information in databases as required for applicable accreditation organizations, including but not limited to, resident/fellow/faculty demographics, program information, board pass rates, and scholarly activity, as well as distribute, educate and track accreditation surveys to residents/fellows/faculty and monitor compliance.

Works with PC Sr and/or PD with applicable accreditation processes encompassing, but not limited to Program Meetings, Clinical Competency Meetings (CCC), Program Evaluation Committee Meetings (PEC), Graduate Medical Education Committee Meetings (GMEC), Annual Program Evaluation (APE or equivalent), Annual Institutional Review (AIR or equivalent), Self-Studies, Clinical Learning Environment Review (CLER) Visits, etc.

Schedule semi-annual reviews, preparing documents and participating when asked

Recruitment

Annual System Set-up – ERAS, Spreadsheets, Interview Broker, etc. ensuring all applicant data is available and users have appropriate tools and training

Participates with interview day activities, schedule faculty interviews and materials, organize logistics

Participates with rank process, organizes meetings, gathers data, attends Rank Meeting Review applications within ERAS, set filters and review applications, sending communications when appropriate

Resident/Fellow Onboarding and Orientation Implement and Complete RMS Onboarding Checklists populating data into all databases, assembling new employee files, processing contracts, managing visa processes, etcWork with central GME office to prepare and participate in institutional New Resident Orientation planning and  activities

Implement program-specific orientation and welcome events for new interns and residents moving to new levels of training

Resident/Fellow Off-Boarding Update, distribute and monitor completion  of resident/fellow Off-boarding Checklist Update documentation to ensure appropriate board eligibility or certification for specialty or subspecialty as stipulated in accreditation program requirements

Participate in the planning and preparation of the annual graduation event

Education Activities Facilitate the planning, scheduling and implementation of all resident/fellow educational activities which may include core curriculum, simulation events, didactic sessions, training exams, etc Provide administrative support for special educational program pathways

Budgets

Negotiate costs and prepare check requests and travel reimbursement forms for signature and payment

Rotation/ Call Schedule Support Enter and upkeep resident/fellow clinic schedules, block schedules, and call schedules Organize Elective/Selective rotations, in-house, local,…