Administrative Assistant

Department: Corporate Services - Finance

Employment Type: Part Time

Location: Minneapolis

Join Our Global Team

Gravity Global is the world’s most awarded marketing consultancy specialising in brands operating in complex markets. Led by strategy, innovation, technology, data, and creativity, we create brand-and-demand marketing programmes that drive transformational growth for our clients.

With 14 wholly owned offices across the US, Europe and APAC, and our Global Talent Hubs in emerging markets, you can build a truly global career in a rapidly scaling organisation that’s shaping the future of marketing.

At Gravity Global, we believe our people are our greatest strength. We’re a collective of creative thinkers, strategic storytellers, and data-driven innovators united by one mission – to deliver exceptional work that makes an impact. We’re growing fast – across continents and disciplines – and we’re looking for passionate individuals who want to make a difference: for our clients, our teams, and the world around us.

We’re seeking a Part-Time Administrative Assistant to support the Minneapolis office with day-to-day operations and administrative tasks along with supporting our Houston office and remote team from afar. This role is ideal for a proactive, people-first organizer who enjoys keeping an office running smoothly while assisting teams with light scheduling and coordination.

• Answer and route Teams calls and office emails; greet visitors on in-office days
• Schedule meetings and room bookings; manage simple calendar holds and meeting logistics; issue annual Holiday calendar holds for U.S. offices
• Maintain office and kitchen supplies; place orders and coordinate deliveries
• Maintain a clean and organized office for proper presentability
• Support office storage needs
• Support internal meetings and small onsite events (set-up/tear-down; catering coordination)
• Assist departments with ad-hoc administrative tasks (docs/decks, lists, data entry, vendor coordination, office maintenance, parking validations)
• Keep shared documentation and inboxes organized; elevate facilities issues as needed
• Help the executive team with logging hours and submitting expense reports

• 1–2+ years of administrative or office support experience (internships count)
• Strong organization and communication skills; customer-service approach
• Comfort with Microsoft 365/Teams; able to learn internal tools quickly
• Attention to detail, reliability, and willingness to pitch in across tasks Work Pattern
• Up to 25 hours a week Monday – Friday in office at our Downtown Minneapolis location; flexibility on schedule.

While specific benefits may vary by region due to cultural norms, all team members at Gravity Global can expect a supportive, inclusive, and rewarding environment designed to help you do your best work and grow your career.

• Competitive Reward & Pay – we recognise and value your contribution with fair and competitive rewards aligned to local market practices, designed to celebrate excellence and support long-term success.
• Career Growth & Development – we believe development is ongoing, not annual. Through our Continuous Performance Management (CPM) process, which includes regular feedback and coaching, we help you refine your skills, celebrate your achievements, and plan for future success enabling you to reach your full potential.
• Collaboration – be part of a cross-functional, global team that values sharing insights, ideas, and best practices to drive collective success.
• Professional Development – we invest in you through ongoing training and learning programmes designed to…