Office Administrator

Office Administrator

Keep Things Moving. Create a Great Experience. Make the Details Count.

With unparalleled expertise and a commitment to providing cutting-edge solutions for complex challenges, Sightline Commercial Solutions is recognized as a leading industry expert in architectural railing, metal, glazing, and portable platforming solutions. We specialize in turning clients' ambitious visions into reality by collaborating on some of the most high-profile construction projects underway today. Our organization is dedicated to partnering closely with our clients to bring their visions to life.

Leveraging our extensive experience, we have been involved in a wide range of prestigious projects, including Intuit Dome, Allianz Field, Nissan Stadium, Target Field, U.S. Bank Stadium, the NCAA Final Four, MSP Airport and Madison Square Garden, as well as theaters and premier entertainment facilities around the world. At Sightline Commercial Solutions, we are driven to succeed through teamwork, collaboration, and creativity.

THE MISSION

At Sightline, a well-run office does more than keep the lights on. It creates a foundation that helps people do their best work. As an Office Administrator, your job is to keep the workplace organized, welcoming, and ready for what comes next.

You'll be at the center of the day-to-day employee and visitor experience - managing office needs, coordinating details, and supporting the marketing work that keeps our team connected.

This isn't a role for someone who waits to be told what needs attention. It's for someone who notices the details, follows through, and takes pride in making things easier for everyone around them.

You'll work across departments and both Sightline locations, balancing recurring responsibilities with the unexpected requests that come with a fast-moving business.

The goal? Keep the office running. Make people feel welcome. Support the team. And turn everyday details into a better employee and customer experience.

This role offers some flexibility. We're looking for someone who can work between 26 and 40 hours per week, Monday through Friday. The specific hours will be set based on the needs of the role and the candidate's availability.

WHAT YOU'LL OWN

01 / CREATE A WELCOMING, WELL-RUN OFFICE.

• Greet and assist employees, candidates, customers, vendors, and other visitors during standard business hours
• Help create a professional, organized, and welcoming onsite experience Monday through Friday
• Monitor, organize, maintain, and reorder office supplies for both Sightline locations
• Keep kitchenette and shared office areas organized, stocked, and ready for the team
• Monitor and replenish coffee, beverage, and related supplies
• Manage incoming and outgoing mail and help route deliveries to the right people

02 / COORDINATE THE DETAILS. KEEP THINGS MOVING.

• Assist with department meetings and day-to-day office coordination as requested
• Coordinate meeting logistics, supplies, communications, and follow-up so the details come together smoothly
• Serve as the primary point of contact for company vending services and other routine office vendors
• Anticipate needs, flag issues early, and follow through until the details are handled
• Look for simple ways to improve office organization, consistency, and day-to-day efficiency

03 / SUPPORT THE BRAND. SHARE THE STORY.

• Schedule social media content across Linked In, Facebook, Instagram, and other approved platforms
• Help develop, organize, and schedule email and direct-mail campaigns
• Support the creation of marketing materials, sales collateral, presentations, brochures, and advertisements
• Make minor website updates, including articles and routine content changes
• Keep the internal company hub current with polls, news, announcements, and other employee content
• Provide additional marketing coordination and administrative support as needs evolve

04 / HELP KEEP PEOPLE CONNECTED.

• Create and post monthly employee recognition presentations
• Support employee communications and company-wide information sharing
• Support administrative projects and cross-functional office needs as requested
• Bring a service mindset to every interaction and help employees find the information or support they need

05 / OWN THE DETAILS.

• Take initiative, stay organized, and follow through on commitments
• Balance recurring responsibilities, changing priorities, and last-minute requests without losing sight of the details
• Communicate clearly, professionally, and promptly with employees, visitors, vendors, and…