Property Management Coordinator

Location:

Minneapolis, MN | Hybrid – onsite 1 day per week

Job Type: Contract (6 months)

Schedule:

25 hours per week Compensation: $24.00 - $33.00 per hour (W2) Industry: Retail

Our client is a leading Fortune 50 retailer with a nationwide portfolio of stores, distribution facilities, and commercial properties. As part of a large-scale Property Management organization, the Property Management Coordinator will support capital improvement projects and operational programs that help maintain and enhance critical facilities across the enterprise. This role is ideal for a highly organized professional who enjoys coordinating projects, tracking financial and operational data, managing documentation, and collaborating with cross-functional stakeholders.

The successful candidate will play a key role in ensuring projects remain organized, compliant, and on schedule while supporting overall property management operations.

We are seeking a detail-oriented and proactive Property Management Coordinator to support capital projects and operational initiatives within a large property management organization. This position is responsible for project coordination, financial and operational tracking, purchase order administration, documentation management, and stakeholder communication across multiple programs. The ideal candidate possesses strong administrative and project coordination skills, is comfortable working with financial and operational data, and can independently investigate issues, identify discrepancies, and drive resolutions.

Direct construction, plumbing, or technical trade experience is not required. Candidates with backgrounds in project coordination, facilities operations, property management, business operations, construction administration, or financial administration are encouraged to apply.

• Project & Capital Program Coordination
• Coordinate administrative activities across the lifecycle of capital improvement and facilities-related projects.
• Support project setup activities and review project documentation for completeness and accuracy.
• Track project milestones, action items, schedules, and deliverables.
• Coordinate project kickoff meetings and facilitate communication among stakeholders.
• Maintain project records, dashboards, templates, trackers, and reporting tools.
• Serve as an administrative liaison between contractors, vendors, and internal teams.
• Financial Tracking & Program Reporting
• Maintain financial records and support reconciliation of project and program data.
• Compare information across financial systems and tracking tools to identify inconsistencies or missing data.
• Investigate administrative and financial discrepancies and coordinate corrective actions.
• Prepare recurring reports, dashboards, and project status updates.
• Support annual capital planning activities and future program setup.
• Purchase Order & Work Order Administration
• Support purchase order creation, tracking, and status updates.
• Assist with work order administration and related system activities.
• Research billing, purchase order, and coding discrepancies.
• Maintain accurate documentation and financial records across multiple systems.
• Process Improvement & Documentation
• Develop and maintain standard operating procedures (SOPs), templates, and training materials.
• Identify opportunities to improve administrative workflows and program efficiency.
• Support process standardization initiatives across property management programs.
• Assist with documentation preparation for future projects and program cycles.
• Stakeholder & Vendor Coordination
• Partner with internal property management teams, vendors, and contractors.
• Support communications, issue resolution, and operational coordination efforts.
• Provide administrative support across related programs as needed.
• Ensure accurate documentation and continuity across multiple work streams.

• Qualifications Required Qualifications
• 2-4 years of experience in program coordination, project administration, facilities operations, maintenance coordination, compliance administration, property management, or a related operational support role.
• Ability to manage multiple priorities independently within a part-time work schedule.
• Experience reviewing project documentation and identifying incomplete, inaccurate, or inconsistent information.
• Demonstrated ability to investigate administrative issues and coordinate resolutions with stakeholders.
• Experience…