Specification Coordinator

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MN Administrative Staff FT Hourly Minneapolis, MN, US

3 days ago Requisition

Salary Range: $25.00 To $30.00 Hourly

Wold Architects and Engineers is a dynamic growth-oriented company looking for candidates interested in making a long-term commitment to a career full of opportunity and growth. As a full-service firm, we provide a wide range of services for our clients across multiple market segments including K-12 education, government, civic, higher education, and health care.

We are seeking to expand our Administrative team with a Specifications Coordinator with strong knowledge and experience using Spec Link. This role will focus on coordinating, formatting, and finalizing specifications in partnership with the Administrative team. Strong communication, professionalism, and the ability to coordinate effectively with internal staff are also important qualities for success in this role.

This position is based at our headquarters in downtown Minneapolis, Minnesota, at the 50 South 6 th Building. Located in the heart of downtown, our office offers a vibrant city-center setting with easy access to everything Minneapolis has to offer!

• Coordinate, format, review, and finalize project specifications in Spec Link in collaboration with the administrative team and Project Managers.
• Review specifications and related documentation for completeness, accuracy, consistency, formatting, and alignment with Wold standards; identify and resolve discrepancies or coordinate corrections with the appropriate staff.
• Coordinate with project staff and administrative team members to manage specification requirements, meet project deadlines, and ensure high-quality deliverables.
• Follow established quality control procedures and identify opportunities to improve documentation accuracy, efficiency, and consistency.

• Maintain and update corporate master specifications, templates, and related documentation to reflect Wold standards, approved products, current requirements, and established practices.
• Coordinate master specification updates with Acquisitions and ensure approved changes are implemented consistently across relevant documents.
• Support the development and maintenance of specification standards, procedures, and workflows to promote consistency and continuous improvement across projects.

• Serve as a resource for Spec Link-related questions, workflows, and best practices, providing guidance to administrative team members and project staff as needed.
• Collaborate and communicate professionally with project staff, the administrative team, and Acquisitions to coordinate specification updates, clarify requirements, and resolve documentation issues.
• Support knowledge sharing and team development by helping colleagues learn Spec Link and apply Wold’s specification standards and procedures.
• Support with other ad-hoc administrative projects and tasks.

• 2-5 Years of experience in a professional organization, preferably in the AEC industry.
• Associate or Bachelor's degree in Architectural Technology, Architectural Studies, Architecture, Construction Management, Engineering, Technical Writing, Business, or a related field preferred; equivalent relevant experience will also be considered.
• Strong oral, written, and interpersonal communication skills, with the ability to coordinate professionally with internal staff, consultants, and contractors.
• Excellent time-management and organizational skills, including the ability to…