Executive Administrative Assistant

• Compensation: USD 0 - USD 100,000 - yearly

At
Link Snacks
, we show up hungry, roll up our sleeves, plaid or otherwise, and dive straight into the hard work. We don’t hide from challenges; we hunt them down. We push harder, move faster, and take the kinds of big swings that built this business in the North Woods of Wisconsin four decades ago.

We’re everyday people who deliver extraordinary results. Innovation, creativity, and urgency aren’t buzzwords, they’re expectations. And just like the real protein snacks we make across our global house of brands:
Jack Link’s® , Lorissa’s™ Organic Snacks, Golden Island® , BiFi® , Peperami® and KOOEE!® to name a few, there’s nothing artificial about us. What you see is exactly what you get: humble, gritty, passionate people who show up every day ready to not just be a participate in the meat snack industry that the Link Family created, but to move faster, innovate harder and keep raising the bar so high, the rest of the world needs a ladder just to see it.

Dominating this space across the world takes a team. A team that runs together, succeeds together, and celebrates together. A team that’s full of relentless energy and spirit that can only be fueled by one thing: a fist full of our delicious meat snacks.

Real Meat Protein. Real People. Real Results. THAT is Link Snacks.

JOB SUMMARY

The Executive Administrative Assistant provides high-level administrative and operational support to the President of North America, serving as a trusted partner to help maximize the President’s effectiveness and keep key priorities moving. This role manages complex calendars and travel, executive expenses, meetings and events, and select administrative activities. The ideal candidate is highly organized, proactive, resourceful, and able to manage competing priorities with professionalism and discretion.

The position is responsible for complex calendar and travel management, executive expenses, accounts payable administration, fleet coordination, and the planning and execution of key meetings and events. The ideal candidate is highly organized, proactive, resourceful, and detail-oriented, with the ability to anticipate needs, independently manage competing priorities, and deliver a high level of service while exercising discretion and sound judgment.

KEY RESPONSIBILITIES

• Manage senior leader calendars, meetings, travel, including international travel, and day-to-day administrative priorities.
• Support the development and coordination of Board of Advisors and executive leadership presentations, including compiling content, formatting materials, coordinating inputs, and ensuring decks are accurate, polished and completed on time.
• Coordinate leadership meetings, business reviews, events, and other key activities, including logistics, materials, vendors, and onsite support.
• Assist in the planning and execution of large-scale enterprise events including charity events.
• Prepare and reconcile executive expense reports and process assigned invoices and expenditures.
• Provide general administrative support for Minneapolis office, helping coordinate office needs, vendors, supplies, meetings, events, and other day-to-day activities.
• Anticipate the President’s needs, proactively resolve scheduling and administrative issues, and ensure effective follow-through.
• Maintain accurate records and handle confidential and sensitive information with discretion.
• Identify opportunities to streamline administrative processes and improve efficiency.
• Perform other duties as assigned.

QUALIFICATIONS

• Bachelor’s degree preferred. Associate’s degree or equivalent combination of education and experience.
• 5+ years of executive administrative support experience in a large organization.
• Event Planning and meeting coordination experience.
• Experience coordinating complex domestic and international travel.
• Experience managing executive calendars and supporting multiple leaders.