Administrative Assistant

Description

We are looking for an organized Administrative Assistant to support a faith based organization in Minneapolis, Minnesota. This Contract position will provide day-to-day coordination, scheduling, communication, and event-related administrative support for program leaders and conference-sponsored initiatives. The ideal candidate brings strong office support experience, attention to detail, and the ability to keep calendars, materials, and participant information well organized in a collaborative environment.

Responsibilities:

- Coordinate administrative support for faith formation and outdoor ministry leadership, helping keep projects, communications, and daily operations on track.

- Maintain and update program and event calendars in partnership with internal stakeholders to ensure schedules remain accurate and current.

- Work closely with the Project Manager/Executive Assistant to prepare registration information and confirm participant records are processed correctly in the designated database.

- Provide timely details for inclusion on the broader staff and conference calendar so organizational schedules remain aligned.

- Welcome participants and assist with check-in, hospitality, and arrival support for faith formation and outdoor ministry events as needed.

- Prepare and organize administrative materials, supplies, and logistical details required for program meetings and events.

- Draft and submit program announcements for the conference's weekly e-newsletter to promote upcoming activities and key updates.

- Partner with other administrative team members to provide coverage and maintain continuity of office support when needed.

Requirements - Experience providing administrative support in an office, nonprofit, ministry, or program-based environment.

- Ability to manage calendars, schedules, and multiple priorities with a high level of accuracy.

- Strong written and verbal communication skills, including clear and courteous phone and email etiquette.

- Comfortable handling data entry and maintaining accurate registration or participant information.

- Ability to deliver courteous front-desk or receptionist-style support and create a welcoming experience for guests.

- Proficiency with standard office technology and database or registration systems.

- Strong organizational skills and attention to detail when preparing materials, announcements, and event support items. Talent Match®

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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