Associate Registrar Academic Data

Position: Associate Registrar for Academic Data
NORTH CENTRAL UNIVERSITY

Job Description

Job Title: Associate Registrar for Academic Data

Classification: Full Time/Exempt/In person daily

Reports To: Registrar

Salary Range: $53,000 - $55,000

North Central University Vision Statement

North Central University is a dynamic Christian learning community educating students for lives of service throughout society, the marketplace, and the church. In keeping with its Pentecostal heritage and mission, NCU models and expects excellence in both academic practice and Christian faith.

Position Purpose

The Associate Registrar is responsible for the accuracy and integrity of NCU's student records and for the institution's official external reporting. Because NCU does not have a separate institutional research office, the role combines institutional research with registrar work. The position's responsibilities fall into two areas: institutional research and external reporting to the agencies and accreditors to which NCU is accountable, and core registrar functions, including program and degree audit coding, graduation audits, and records alignment.

Responsibilities include but are not limited to:

Institutional Research and External Reporting (70%)

The Associate Registrar serves as the steward of NCU's official institutional data. The role is accountable for accurate, timely, consistent reporting to federal and state agencies, accreditors, and athletic bodies, for the data and documentation behind each submission, and for the analysis leadership relies on.

• Serve as IPEDS keyholder; prepare and submit all IPEDS surveys, including the Admissions and Consumer Transparency Supplement (ACTS)
• Financial Value Transparency and Gainful Employment
• NC-SARA reporting
• MOHE reporting (three reports during the year) and IBHE reporting if IBHE requires it; annual renewals for both are with the Registrar today (see Where the Work Lands)
• NCAA and UMAC reporting
• Act Six reporting
• PSEO data and reporting: daily monitoring and updating of PSEO student data, advisor reports at mid and end of semester, and MOHE portal updates. This is steady, time-intensive work and is part of the role's 70%
• VA reporting (second person)
• Consumer information disclosures, including Student Right-to-Know graduation and retention rates

Accreditation and teacher education

• HLC annual reporting and support for the HLC 10-year review
• Implementation and upkeep of Watermark/TK20
• PELSB reporting, including Title II and the spring Data Summary

External surveys

• Complete the Common Data Set and external surveys such as U.S. News, Peterson's, and college guides
• Respond to data requests from outside organizations

Official data and data integrity

• Maintain census and end-of-term data snapshots as the source of official counts
• Maintain an annual external reporting calendar and document the methods behind each submission
• Maintain a data dictionary and common definitions for headcount, retention, and completion so every report tells the same story

Institutional research and decision support

• Produce standard institutional metrics (enrollment, retention, completion) for leadership and the board
• Supply the data and analysis that program development, program review, enrollment planning, and accreditation depend on
• Respond to internal data requests from academic and administrative offices
• Administer and report on institutional surveys as needed

Registrar Duties (30%)

The Associate Registrar carries core Registrar's Office work, keeping programs, degree audits, and student records aligned with the catalog. These duties are shared with the Registrar because together they are more than one person can carry in a standard work week.

Program and degree audit coding

• Code new and revised programs and degree audit sheets so that audits reflect the catalog
• Test audits after coding and correct errors before students are affected
• Keep program codes consistent across the student information system, reporting, and the catalog
• Work the annual coding cycle (see Annual Cycle and Capacity): catalog changes are coded through the spring so they are ready for the new school year in the fall. Coding is tedious and slow, and it is shared with the Registrar, with help from the Registrar's Specialist.

Graduation and records

• Graduation audits and conferrals, shared with the Registrar and supported by the graduate assistant
• Alignment of records, programs, and catalog, shared with the Registrar and supported by the Specialist and graduate assistant
• Other Registrar's Office work as assigned by the Registrar

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