Administrative Assistant; Principal Office & Administrative Specialist

The Department of Psychiatry & Behavioral Sciences is seeking an Administrative Assistant (Principal Office & Administrative Specialist) to join our dynamic team. This role will provide administrative support to faculty and staff in the department and department members k will be hybrid with at least 1 day in the campus office as well as providing in‑office back up coverage amongst team members for vacations and out of office time.

Training of University systems will be provided both individually with supervisor as well as through the University training hub. Person will work individually and with a team of other administrative staff to ensure timely completion of tasks/responsibilities.

• 60% Faculty Support
• Providing general administrative support for assigned faculty
  • Calendar management
  • Process reimbursement requests
  • Submit purchasing requests in UMarket and Enterprise Financial System (EFS)
  • Meeting support: schedule meetings that include looking at multiple schedules, provide agendas, taking meeting minutes
  • Submitting out of office requests for faculty/staff in a timely manner
  • Taking meeting minutes
  • Tracking data or documents as needed
• 10% Administrative Support for the Department's Inclusive Excellence and Wellbeing Committee
• Provide administrative support (meeting minutes, document gathering, document tracking), and small event planning for these departmental committee groups.
• 10% General office administration
• Front desk management/coverage rotation with team members
• Agenda creation/meeting minutes for assigned departmental meetings
• Ordering fleece jackets for new staff, faculty, and learners
• 20% Special projects/assignments as assigned
• The Department is constantly growing with new faculty and projects needing administrative support. This role will help support these items as assigned.

All required qualifications must be included in the application materials

• High School Diploma/GED and two years of related office and administrative experience. Training/education may be substituted for some of the years of experience.
• Computer experience

• Attention to detail and able to work independently
• Demonstrated strong organizational skills
• Demonstrated ability to multitask efficiently
• Demonstrated ability to learn new programs/software quickly
• Demonstrated ability to take initiative
• Demonstrated ability to be reliable, flexible, and adaptable

The Department of Psychiatry & Behavioral Sciences consists of an outstanding team of researchers, clinicians, and educators who provide world‑class expertise in psychiatric illness, treatment, scholarship, and scientific discovery.

Our mission is to:

• Create and disseminate new knowledge in the science of mental health
• Provide effective and innovative clinical care programs to alleviate the suffering of mental illness and promote mental resilience
• Train the next generation of interprofessional experts who will be leaders in Minnesota and beyond
• Engage in compassionate and vigorous outreach and advocacy on issues relevant to psychiatric illness, treatment, and research

You can find more information on our website at (Use the "Apply for this Job" box below)..

Pay Range:
Salary range is $24 - $26/hour, depending on education/qualifications/experience

Time Appointment: 100% Appointment

Position Type:
Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree‑seeking programs supported by the Regents Tuition…