Assistant Director of Alumni Relations

Job

Location:

Twin Cities

Job Family:
Advancement

Full/Part Time:
Full-Time

Regular/Temporary:
Regular

Job Code: 9703AR

Employee Class:
Acad Prof and Admin

The Alumni Relations team within the Office of the Dean of the Medical School is responsible for growing an active, informed, engaged, and philanthropic alumni body across three campuses (Twin Cities, Duluth, and St. Cloud).

Reporting to the Director of Alumni Relations, the Assistant Director serves as a senior individual contributor responsible for managing facets of alumni engagement, stewardship, cultivation, and annual giving activities. Working both independently and in close partnership with the Director of Alumni Relations, University of Minnesota Foundation (UMF) teams, and regional development staff, the Assistant Director will also co-manage signature events, board strategy, volunteer engagement, and unit administrative operations.

The Medical School is deeply committed to a community of excellence, equity, and diversity and welcomes applications from women, members of historically underrepresented racial and ethnic groups, LGBTQIA+ individuals, persons with disabilities, veterans, and all candidates who would bring diverse perspectives and experiences.

Flexible Work Option:

The Medical School is committed to an excellent employee experience, offering a flexible work environment that meets the needs of students, staff, faculty, and the communities we serve. Flexible work arrangements may include flexibility in schedule and/or work location. All University of Minnesota employees are expected to follow applicable public health and safety procedures.

Candidates do not need to reside in the Twin Cities metro area, provided they are able to commute to any of our three campuses for scheduled events, key student milestone activities, and critical team strategy days (with advance notice provided).

Job Duties/Responsibilities:

30%:
Alumni Engagement, Events, and Operations

• Engagement Strategy:
  Contribute to the development and execution of a strategy for engaging alumni through networking, social events, and other programming in alignment with the objectives and overall strategies of the Medical School and Alumni Association.
• Reunion Weekend:
  Play a key role in planning and execution of annual Alumni Celebration & Reunions event, contributing to programming planning, and supporting assigned reunion committees.
• Alumni Awards:
  Support Medical School alumni awards programs, including nomination communications, calendar, and process.
• Donor Events:
  Plan and coordinate key engagement and donor events, including the annual Scholarship Luncheon. Identify and prep student speakers, review/edit scripts, and coordinate donor-student pairings.
• Regional Campus Events:
  Co-plan campus-specific programs and donor events across sites, including the Duluth Campus Scholarship Reception and regional constituent outreach.
• Operations:
  Assist with developing event project timelines, support maintenance of online project boards and help ensure adherence to project delivery deadlines.
• Metrics & Evaluation:
  Contribute to development of performance projections, evaluate efficacy across engagement and annual giving efforts, and recommend adjustments or discontinuation of underperforming programs.

25%:
Annual Giving and Stewardship

• Strategy:
  In collaboration with the Director of Alumni Relations and the UMF Annual Giving team, drive strategy, management, and reporting for matrixed, multi-channel annual giving and stewardship programs.
• Direct Marketing:
  Draft and proof written appeals communications, including solicitation messages, for approval and signature by the dean. Lead reunion giving initiatives and manage Alumni Board giving efforts.
• Crowdfunding Strategy:
  Oversee end-to-end crowdfunding campaigns (cause-based giving), including donor matching strategy, execution, metrics, and reporting.
• Stewardship & Acknowledgements:
  Manage acknowledgement and stewardship communications process - including the student scholarship profile and donor match letters process, student thank you campaigns, condolence outreach, and promotional item procurement - to create meaningful impact messaging that recognizes donor giving.
• Departmental Liaison:
  Act as subject matter expert and provide basic guidance, templates, and stewardship best practices to Medical School departments managing their own constituent outreach.

20%:
Volunteer Management

• Volunteer Recruitment:
  Recruit, manage, and steward alumni volunteers across…