Financial Administrator | Bookkeeper

Financial Administrator | Bookkeeper (25hrs a week) Company Description

Wishes & More is a dedicated local charity serving children in Minnesota and neighboring states by granting unique wishes, providing educational scholarships through its “Scholarship of Hope®” program, and offering financial gifts to grieving parents who have lost a child. The organization specializes in granting outdoor and individualized wishes, fostering lasting relationships with families who remain engaged as long as they choose.

Wishes & More aims to create unforgettable memories and brighten the lives of children and their families, even during challenging times. As a unique organization, it provides continued support through scholarships and bereavement funds, demonstrating unwavering care and compassion.

• Manage day‑to‑day accounting and budget functions (accounts payable and receivable, reconciliation, gift processing and deposits, general journal entries, code and classify expenses, etc.).
• Work with external auditors in preparation of annual audit, form 990 preparation, and other required documents.
• Maintain compliance with financial policies and procedures and review and make recommendations for updates to ensure best practices are followed.
• Monitor balance of accounts (checking, credit cards, investments) and make adjustments when necessary.
• Oversee reconciliation processes for donation data, bank statements, and credit card statements.
• Serve as staff liaison to the finance committee and support the Board Treasurer in all financial matters.
• Create monthly financial reports.
• Support budget creation process, in collaboration with the Board Treasurer.
• Monitor the organization’s budget.
• Process payroll through payroll management system and create journal entries for each payroll.

• Deposit donations into bank account and enter donation information into Quick Books Online.
• Monitor and report on accounts receivable, pledges, and payments.
• Correspond with donors/sponsors to collect pledge payments and other receivables.
• Attend and assist with 2‑3 fundraising events a year.
• Build financial, audit, and gift reports in Quick Books Online and CRM.

• Routine office responsibilities.
• Compose and type routine correspondence.
• Write copy and prepare documents.
• Other duties as assigned.

• Proficiency in software and applications, including Quick Books Online, Microsoft Office Suite, and Customer Relationship Management systems (experience with Salesforce is a plus).
• Successful track record of work experience in business, accounting, finance, nonprofit management or related field.

• Entry level

• Full-time

• Finance and Sales
• Non‑profit Organizations