Accounts Payable Coordinator

About the Job

Recruitment

Title:

Accounts Payable Coordinator

Job Classification: 1888 - Executive Accounts Specialist

This is a PEAK position.

Work environment:
Hybrid (minimum three days in the office)

Position Overview:

The University of Minnesota seeks an Accounts Payable Coordinator to support our Financial

Operation Center department within the Controller's Office. The Accounts Payable Coordinator

is responsible for performing general and routine accounts payable activities in support of a

portfolio of Resource Responsibility Centers (RRCs) in the Finance Operations Center (Fin Ops).

The Accounts Payable Coordinator communicates with other Fin Ops teams as needed, finance

professionals across the University, and suppliers outside the University to ensure appropriate

and timely support for RRCs. To succeed as an Accounts Payable Coordinator, you should be

professional, a team player, and attentive while being detail-oriented. You must be comfortable

with using technology such as Team Dynamix (TDx) and Google Suite and excel at both verbal

and written communication. Most importantly, an Accounts Payable Coordinator should have a

genuine desire to meet the needs of others across the institution. You will report to the

Accounts Payable Supervisor.

Job Responsibilities with % of time:

Accounts Payable (50%)

● Under general supervision process payments to suppliers:
For a portfolio of RRCs,

receives and uses information from service requests to prepare and process payments.

Following University policy, business process, and Fin Ops Standard Operating

Procedures (SOPs):

● Conducts research and uses information and requests received to complete the

entry of vouchers into EFS accounts payable module

● Conducts research and uses information and requests received to process check

requests and special handling of checks, invoice digitization and documentation,

internal sales, receiving against purchase orders as needed, and payment

reconciliation.

● Reviews service requests for vouchers and identifies and resolves routine irregularities.

● Identifies transactions, policy, or system challenges that require escalation to ensure

successful resolution and accurate transaction entry.

● Pursuant to established business procedures, collaborates with accounts receivable

specialists to process transactions related to returned goods and credit memos.

● Understands, explains and applies established University accounts payable policy to

various scenarios.

● Adhering to SOPs, reviews and analyzes service requests submitted by departments

using experience or knowledge base, evaluate application of chartstrings, and ask

clarifying questions in order to complete the transaction.

● Works with Requesters to collect supporting documentation and completes check

requests, special handling requests, payment forms and other supporting

documentation as defined by policy and pursuant to Fin Ops SOPs.

● Following University business processes, gathers documentation, completes internal

forms, and makes requests to change / update the supplier file.

● In accordance with SOPs and the Voucher Manual, monitors transactions created to

ensure the activity is fully processed, routed through the approvals process, addresses

exceptions from match processes, and ensures budget exceptions are monitored and

addressed.

● Ensures supporting documentation is provided or created as instructed in University

policies, such as invoices or check request forms for supplier payments.

Corporate Card Reconciliation (35%)

● Uses information and requests received to process University Purchasing Card (PCard)

reconciliation entries and expense reports in the Expenses module of EFS in accordance

with established policies and business processes.

● Pursuant to established business procedures, collaborates with accounts receivable

specialists to process unallowable expense transactions as needed (PCard-related) or

process transactions related to returned goods and credit memos.

● Reviews service requests for PCard reconciliations and identifies and resolves routine

irregularities.

● Ensures supporting documentation, such as receipts, are provided or created as

instructed in University policies when reconciling…