Office and Human Resources Administrator

Office and Human Resources Administrator

Join to apply for the Office and Human Resources Administrator role at Baldwin Supply Company

Baldwin Supply Company provided pay range: This range is provided by Baldwin Supply Company. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range: $24.00/hr - $27.00/hr

Job Title: Office and Human Resources Administrator

Department: Human Resources

Reports to: Director of Human Resources

Level:

Type of Position:

Hours: 40 /week

Job Summary: An Office and HR Administrator role combines administrative front‑desk duties with HR responsibilities, such as answering phones, greeting visitors, managing schedules, and handling HR tasks like onboarding new hires, maintaining employee records, assisting with benefits, and supporting recruitment efforts. This hybrid position requires a mix of customer service and organizational skills to support both the daily office operations and the human resources department.

• Greet visitors and coordinate visitor access protocols
• Manage incoming phone calls, route inquiries appropriately, and take detailed messages
• Manage office mail, office supplies, and copy room equipment
• Schedule appointments, meetings, and manage calendars
• Maintain the organization and cleanliness of the reception and common areas
• Handle basic administrative tasks like filing and data entry
• Update company Share Point as needed
• Send company communications
• Collaborate with various departments to facilitate communication and workflow
• Recruitment: Maintain job openings, review applicants, schedule interviews, and assist with candidate communication
• Onboarding: Organize new hire swag and orientations, create employee files, and ensure all paperwork is completed
• Record management: Maintain and update employee records in an HRIS (Human Resources Information System)
• Employee support: Serve as a point of contact for employee questions
• HR support: Assist with HR projects as assigned
• Safety Training and Compliance: Help coordinate training sessions and assist in ensuring compliance with health and safety regulations
• Confidentiality: The ability to handle sensitive information with discretion is critical.

• Microsoft Office Suite: Strong proficiency is a must.
• HR Software: Familiarity with HR databases and Applicant Tracking Systems (ATS) is a plus.
• Communication: Excellent verbal and written communication skills are essential for interacting with employees and management.
• Organization: Strong organizational and time‑management skills are crucial for managing multiple tasks.
• Problem‑Solving: The ability to solve problems independently and work with a diverse range of people is needed.
• Attention to Detail: A high level of accuracy is necessary, especially when dealing with records and sensitive information.
• Knowledge: Employment Laws: A basic understanding of employment laws and regulations is important. HR Processes:
  Knowledge of HR procedures, best practices, and administrative processes is required.

• Degree: A Bachelor’s degree in Human Resources, Business Administration, or a related field is preferred.
• Certifications: Professional certifications like SHRM-CP or PHR are a plus but not always mandatory.
• Experience: 2-4 years of experience in an HR or administrative role is generally required. Some roles may consider an associate's degree with more years of experience.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit; use hands to handle or feel and talk or hear. The employee is frequently required to reach with hands and arms.

The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception…