Leave Administration Specialist

About Sun Country Airlines

We’re not your average airline. We’re agile, resilient, and full of unique opportunity. Here, you can grow as part of an ambitious team that safely and collectively supports each other, our travelers, and our community. Together, we’re making travel more attainable.

Sun Country Airlines provides the resources and support our employees need to succeed. Besides working at a great and growing company, as a Leave Administration Specialist you’ll enjoy these benefits and more:

• Comprehensive benefit package including dental and vision
• PPO and high‑deductible health plans
• Health savings accounts (HSA and FSA)
• Dependent Care
• Starting day one free standby and discounted travel privileges for employees, family, & friends
• 401(k) match
• Paid Time Off
• Paid holidays
• Life and AD&D Insurance
• Employee Assistance Program including counseling for employees and their family
• Fitness incentive and Stop Smoking Support

Sun Country Airlines is seeking a Leave Administration Specialist to ensure accurate internal processing and communication for employee leaves administered by a third‑party vendor. This role updates scheduling systems, coordinates with payroll, and ensures compliance with federal, state, and collective bargaining agreement (CBA) requirements. The Leave Specialist acts as the liaison between HR, operations, and payroll to maintain seamless leave administration and proper pay handling.

Core working hours are Monday – Friday, 8 am to 5 pm, while weekend availability may be requested for urgent leave/pay needs.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Process approved leaves in accordance with federal and state regulations, CBAs, and company policies.
• Update employee schedules and leave status in AIMS (crew scheduling system for pilots and flight attendants).
• Communicate leave status to all relevant stakeholders, including scheduling, payroll, and department leaders.
• Ensure employees are paid accurately during leave periods; work closely with payroll to resolve discrepancies.
• Serve as the internal point of contact for leave‑related questions and coordinate with the third‑party administrator as needed.
• Maintain accurate records of leave transactions and generate reports for HR leadership.
• Monitor compliance with CBAs and collaborate with union representatives when necessary.
• Support return‑to‑work processes, including schedule adjustments and notifications.
• Stay informed on changes in leave laws, CBAs, and company policies; recommend updates as needed.
• Other duties as assigned by management.

• High school diploma or equivalent;
  Associate’s or Bachelor’s degree preferred.
• 2+ years of experience in leave administration or HR operations.
• Familiarity with collective bargaining agreements and union environments.
• Proficient in Microsoft Office and HRIS systems; experience with AIMS preferred.
• Strong organizational and time‑management skills; ability to manage multiple priorities.
• Excellent communication and problem‑solving skills.

• Knowledge of payroll processes and coordination.
• Experience with airline operations and crew scheduling systems.
• Understanding of ADA and accommodation processes.

Pay or shift range: $24.00 – $29.00 USD per hour. This is the base compensation hiring range for this role.

Full‑Time, Non‑Exempt

Minneapolis, MN (onsite)

None

This job operates in a professional office environment. The role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear, stand, walk, use hands or fingers, handle or feel, and reach with hands and arms. The employee is occasionally required to sit, climb or balance, and stoop, kneel, crouch, or…