Bookkeeper and Office Manager

Location
1140 S Robert Street, West St Paul, MN30 or less### Description The Bookkeeper & Office Manager plays a vital leadership role in advancing our Catholic, mission‑driven work of serving women and families with dignity, compassion. This position oversees the financial integrity and operational effectiveness of the organization, ensuring that all resources are stewarded responsibly and in alignment with our faith‑based mission.

The individual in this role is entrusted with managing accounting functions, payroll, donation processing, budgeting support, and financial reporting, while also overseeing daily operational needs such as vendor relations, office systems, and administrative workflows. Through strong organizational leadership and a commitment to excellence, the Bookkeeper & Office Manager helps create a stable, efficient, and mission‑centered environment for staff, volunteers, and the families we serve.###

Qualifications
** Accounting
* ** Responsible for all aspects of GSW’s accounts payable, accounts receivable and invoice payments. Ensures all the above is processed in a timely manner and submitted by invoice due dates.
* Keeps all financial records up to date in Quick Books.
* Keeps records of revenue and expenses.
* Enter and categorize by campaign, all donor contributions into CRM (Salesforce).
* Print receipts and acknowledgement letters for all donations at the end of each month and mail out.
* Print and mail all year-end donation receipts.
* Supports auditors in the annual audit.
* Consults with Studio 501 (an outside agency that supports GSW’s accounting function) and board Treasurer in implementing and maintaining accounting best practices.
* Assist the Executive Director and Treasurer in preparation of budgets and financial forecasts.
* Provide financial information and reports to Executive Director, Grant Manager and others as needed.
* Responsible for depositing all cash and checks collected into GSW’s bank on a weekly basis.
* Responsible for sorting and reading all mail and distributing as needed.
* Consistently assesses financial procedures and makes recommendations to ensure best practices.
* Responsible for accurately tracking all electronic transactions (i.e., credit cards, Bill Pay, DAF, workplace donations).
* Reconcile all accounts on a monthly basis.
* Payroll Administration/HR.
* Main contact for HR company.
* Responsible for submitting payroll reports to payroll company on a bi-weekly basis.
* Manages any issues with staff clocking in and out.
* Tracks and enters sick-time and vacation time requests.
* Provide HR assistance as needed in conjunction with the Executive Director and payroll company (workers comp, unemployment insurance etc.).
* Onboarding new employees enrolling them in GSW’s payroll system.
* Has full knowledge of the current employee handbook and ensures all staff are in compliance.
* Holds and maintains all employee files and any relevant documentation (i.e. payrate changes, hourly changes and terminations).
** Office Management
*** Manages Calendar Wiz for multipurpose room reservations.
* Communicate with vendors and contractors and negotiate contracts on behalf of GSW.
* Research competitive rates for all utilities, subscriptions and vendors.
* Maintains vendor contracts and tracks end dates for re-evaluation.
* Maintains proper record of access to both buildings and rooms via key/keycard agreements.
* Manages rental agreements for office spaces.
* Maintains confidentiality of sensitive and confidential information.
* Contact for facility related needs and maintenance that arise.
* Document and keep up to date all bookkeeping and office management policies procedures.
** Team Collaboration
*** Communicate regularly with the Director of Client Services and Executive Director.
* Support fundraising and marketing initiatives as directed.
* Establish relationships with social service agencies and pro-life organizations.
* Maintain respectful and collaborative relationships with staff, volunteers, donors, and board members.
** Confidentiality and Compliance
*** Uphold strict confidentiality in all matters, except where disclosure is required by law.
* Adhere to the Guiding Star…