Food Labeling Regulatory Specialist

Review and approve product specification and labeling information (nutrition facts, ingredient declarations, allergens, and claims) and packaging proofs/key-lines for assigned products or categories. Communicate labeling requirements and necessary changes to internal colleagues and external vendor partners.

Provides project management

• Independently review and approve product specifications, FDA-regulated food labeling information, and packaging artwork for assigned products or categories.
• Evaluate Nutrition Facts panels, ingredient declarations, allergen statements, nutrient content claims, and other required labeling elements for accuracy and compliance with applicable FDA requirements.
• Review packaging proofs and keylines to identify discrepancies between approved product specifications, regulatory requirements, and final packaging artwork.
• Identify labeling deficiencies, document required corrections, and communicate actionable feedback to internal stakeholders and external vendor partners.
• Coordinate labeling revisions, outstanding questions, and approval activities across multiple products while meeting established timelines.
• Exercise sound regulatory judgment, escalating ambiguous compliance questions or unresolved issues before final approval.

Priority order for supplier screening

• Hands-on experience reviewing and approving product specifications and labels for FDA-regulated packaged food products.
• Working knowledge of FDA food labeling requirements, including Nutrition Facts, ingredient statements, allergen declarations, nutrient content claims, and other required label elements.
• Ability to independently identify labeling compliance issues, determine necessary corrections, and document approval decisions.
• Experience reviewing food product specifications and packaging labels for food manufacturers, CPG companies, or retailers.
• Ability to coordinate multiple labeling or specification review projects under tight deadlines.
• Experience communicating technical regulatory findings and required corrections to internal stakeholders, external suppliers, and cross-functional teams.
• Proficiency using Excel, Word, SharePoint, and multiple business systems to track reviews, approvals, and outstanding issues.

• Experience with client-regulated food labeling in addition to FDA labeling.
• Experience supporting private-label food products or retail supplier approval processes.
• Familiarity with product lifecycle management (PLM), specification management, or label approval platforms.
• Experience managing labeling changes, supplier corrections, and regulatory approval workflows.
• Experience in high-volume CPG or retail food environments.

• FDA Regulatory Requirements
• Food Labeling and Compliance
• Reviewing and Approving Product Specification and Labeling Information

• Client Regulatory Requirements

Mon - Fri 8:00 - 5:00 CST

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status