Accounts Payable Specialist

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Finance Full-time Regular Sleepy Eye, MN, US

Salary Range: $19.83 To $31.54 Hourly

TITLE: Accounts Payable Specialist

REPORTS TO: Accounting and Support Services Manager

JOB TYPE: Full-time

CLASSIFICATION: Non-Exempt

DEPARTMENT: Finance

LOCATION: Sleepy Eye Administrative Building

DATE: October
2026

GENERAL SUMMARY

Serves as the Accounts Payable Specialist within the Credit Union’s administrative team. The primary responsibility of this role is to deliver excellent service by demonstrating the principles of South Point Financial Credit Union and upholding its vision of “
Empowering People to Enhance Lives
.” This position also supports and embodies South Point’s core values:

• Our Purpose is our Passion.
• We Champion Fearless Grit.
• It’s not about me, it’s about we.

The Accounts Payable Specialist manages the credit union’s digital invoice approval and payment workflows in accordance with GAAP. Additional key responsibilities include processing fixed assets and prepaid expenses within the accounting system, preparing general ledger (GL) account reconciliations, managing corporate credit card payments, maintaining electronic records, and recording transactions to the general ledger. The A/P Specialist also partners closely with department managers to promote efficient, technology-enabled accounts payable processes and ensure adherence to internal guidelines.

ESSENTIAL FUNCTIONS

• Manage the accounts payable function using accounting software, digital workflow tools, and related systems. Prepare, process, and maintain all accounts payable activity, ensuring invoices and expense reports are electronically coded to the correct GL account, branch, and department. Research and resolve discrepancies.
• Prepare accounts payable check and ACH payments upon receipt of proper authorization.
• Ensure invoices are processed and paid accurately and on time, in accordance with departmental procedures and digital approval workflows.
• Review employee expense reports in the accounting system to confirm proper electronic approval and compliance with policy.
• Process corporate Visa statements and payments for employee cardholders.
• Prepare and enter daily and monthly general ledger transactions for a variety of business activities.
• Manage and reconcile accounts receivable, including CUSO billings.
• Analyze and reconcile assigned general ledger accounts.
• Balance and reconcile ATM and ITM cash and settlement general ledger accounts daily.
• Research and resolve out-of-balance conditions, network settlement differences, and member adjustments, working with branch staff and card services as needed.
• Generate reports and statements as requested by management.
• Research and resolve open items, cash imbalances, and variances.
• Post general ledger entries, proof totals within the general ledger system, and maintain organized electronic journal records.
• Maintain a working knowledge of accounting platforms, Microsoft applications, and other digital tools relevant to the role.
• Evaluate workflow processes and recommend or implement process improvements, digital efficiencies, and automation opportunities.
• Coordinate with vendors on payment processes and maintain accurate, up-to-date vendor records.
• Process year-end vendor 1099 forms.
• Set up and maintain employee access permissions for accounting software and related digital finance systems.
• Serve as backup to the Staff Accountant in setting up prepaid and fixed asset items within the depreciation system, maintaining accurate digital records.
• Assist the Finance/Accounting department with the…