Office Manager

Full Job Description

With over 40 years experience as exterior professionals, Lutgen Companies is a top leader in roofing, siding, and gutters since 1983. Our growing company is searching for a committed, hard working individual to help grow our team.

Overseeing and supporting all administrative duties in the office and ensure that office is operating smoothly.

Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers.

Coordinating appointments and meetings and managing staff calendars and schedules.

Receiving and sort incoming mail and deliveries and manage outgoing mail.

Supervising, mentoring, training, and coaching our office staff and delegating assignments to ensure maximum productivity.

Developing office policies and procedures, and ensure they are implemented appropriately.

Interviewing and training new office employees and organizing their new hire paperwork.

Organizing maintenance companies to keep the office clean and safe.

Reporting office progress to senior management and collaborating with them to improve office operations and procedures.

Identify opportunities for process and office management improvements, and design and implement new systems.

Managing office supplies and equipment and maintaining proper stock levels.

Producing reports, composing correspondence, and drafting new contracts.

Creating presentations and other management-level reports.

Providing other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports.

Ensure office equipment is properly maintained and serviced.

Perform work related errands as requested such as going to the post office and bank.

Keep office area clean and tidy.

Other duties as needed.

2-5 years of work experience in an administrative/office management role

Must have exceptional attention to detail

Strong organizational and time management skills, and ability to prioritize

Must be a self-starter and driven

Excellent communication and interpersonal skills

Strong problem-solving skills and analytical abilities

Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.

On-line Quick Books or equivalent

• Paid Time Off
• Holiday Pay
• Incentive Pay
• Health Insurance Plan
• Retirement Plan
• Life Insurance Policy
• Short term & Long-term disability
• 401(k)
• 401(k) matching
• Health insurance
• Life insurance
• Paid time off

$30.00 - $38.00 per hour

Full-time

• Do you have experience with on-line Quick Books?

• administrative/office management: 2 years (Required)

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