Receptionist, Administrative​/Clerical

SSI (U.S.) Inc. d/b/a Spencer Stuart

Spencer Stuart is an equal opportunity and affirmative action employer F/M/Disability/Vet/Sexual Orientation/Gender Identity.

Oslo

Part time

R4535

Our office hosts many visitors from around our firm, as well as clients and candidates on a daily basis. Our goal is to present each with a warm, professional and discreet experience. The Receptionist is the first voice, face, and service experience for many within and outside of our Firm and must exude our brand promise.

Given the pace and volume of our business, as well as the exposure to and interaction with senior executive and board level individuals, there is an expectation that we embrace and deliver seamless teamwork. The quality of service, communication and care must be at the pinnacle of hospitality and professionalism. The constant flow requires focus, precision and attention to detail, and the further expectations of an elite professional services firm require creating a comfortable, nuanced and high-touch experience for each visitor.

The Receptionist will be responsible for answering, screening and managing all calls to the main switchboard, as well as managing all aspects of front desk operations and related tasks in a highly efficient manner, ensuring no detail is overlooked. This individual will also be responsible for providing administrative support to all members of the staff, as directed, to assist with workload balance within the office.

The successful candidate will serve as the local office ambassador, internally and externally, and demonstrate interest and participation in the overall successful operation of the office by exhibiting a high level of involvement in a team environment. A summary of the core personal attributes and requirements shall include, but are not limited to, the following. This individual will:

• Exhibit a positive, professional and poised presence, both on the phone and in person;
• Demonstrate punctuality, reliability and dependability in attendance;
• Demonstrate flexibility with the hours which may be required to work;
• Possess a high degree of self-confidence in abilities, and exhibit a "can-do" attitude;
• Demonstrate proficient knowledge of all Microsoft Suite applications (Word, PowerPoint, Outlook, Excel);
• Demonstrate exceptional verbal and written communications skills, to include grammar, language and editing skills;
• Possess a high level of maturity, integrity, honesty and adherence to the principles of confidentiality in all aspects of the individual's professional duties;
• Possess superior organizational skills and a demonstrated ability to juggle multiple priorities in a fast-paced environment;
• Demonstrate competence in coordinating and managing travel and scheduling;
• Be a motivated, self-starter who can work extremely well under pressure and who is capable of disciplined, independent thinking and exercising excellent judgment with little or no direction.

• Ideally, experience as a receptionist and/or administrative assistant in a fast-paced, professional office environment that is production and administratively oriented. Prior experience in a professional services organization is preferred but not mandatory;
• Typing speed of 50 wpm is preferred;
• Excellent verbal and written communication skills, coupled with strong phone and front-desk skills;
• Ability to handle a variety of tasks simultaneously; adept at being able to prioritize/balance workload, and a strong focus on and attention to detail;
• Proficient in Microsoft applications (Word, Outlook, PowerPoint, Excel);
• Proficient in proofreading and editing documents;
• A minimum of three to five years' administrative experience in a professional environment that is production-oriented is required.

• Answer/handle all main switchboard calls in a timely and efficient manner;
• Greet/welcome all clients, candidates and visitors, offer a beverage, and escort individual to the appropriate location within the office;
• Serve as local point of contact for scheduling and maintenance of internal and external video conferences,…